Library Board Approved Minutes - August 3, 2017

DeForest Area Public Library Regular Library Board Minutes
Thursday, August 3, 2017 at 6:00 p.m.

  1. Call to Order and Roll Call
    • Vice President John Englesby called the meeting to order at 6:01 pm.
    • Present: Lawrence, Lowery, Englesby, Gorres,
    • Absent: Van Iten, Runez.
    • Also present: Library Director Berg, Assistant Library Director Newbegin
  2. Approval of Agenda
    • Motion to approve as presented: Lawrence
    • Second: Gorres
    • Discussion: None.
    • Action: All approved.
  3. Approval of Regular Meeting Minutes of July 6th Meeting Minutes.
    • Motion to approve as amended: Lawrence
    • Second: Gorres
    • Discussion: The Village Update was amended to say that TID 8 was being considered, not that it had been approved.
    • Action: All approved.
  4. Public Presentations / Communications
    • Berg handed out the What’s Happening newsletter
  5. Approval of Bills
    • Motion to Approve the Bills: Gorres
    • Second: Lowery
    • Discussion: Berg explained that the disk repair machine, after 10 years of outstanding service, had died and had to be replaced. Also that the bill for back packs, which we circulated to very young children at school was a large bill but one that only comes around every four years or so.
    • Action : All approved.
  6. Reports
    1. Director's - Berg report that the Harry Potter was a huge success again this year. “Professor Venom’s show prior to the actual party had 187 attendees. The party followed with at least 250 attending that. Next year is the 15 anniversary of our library having a Harry Potter Birthday party event. The thought is to do 15 events for 15 years. Planning has already started.
    2. President's - There was no President’s Report.
    3. Village Update - Lowery reported that the Village Board had a tour of the Public Safety building; that the Water Utility will increase prices; and that the bids on Firemen’s Park had been opened and construction would start soon. She also mentioned a couple of flyers / pamphlets she had shared with the village board about proposed tax cuts and the effect this would have on people with disabilities. The library board was interested in seeing this information and Lowery will email it out.
  7. Old Business
    1. Update on fundraising for Challenge Grant.
      • Newbegin has spoken with Tom Linfield at Madison Community Foundation who is willing to come out and talk to the library board about fundraising for the endowment. He suggested targeting major businesses and possibly offering naming rights to certain areas of the library. Newbegin will send out a doodle to find availability for a meeting with Linfield.
    2. Discussion and possible approval of Long Range Plan 2015-2020 Success Indicators for Goal 3.
      • After discussion and clarification, Lowery moved approval. Gorres seconded. All approved.
  8. New Business
    1. Discussion and possible approval of Goal 4 proposed success indicators.
      • Berg walked through the document with the board. After discussion Lawrence moved approval. Lowery seconded. All approved.
    2. 2018 Budget.
      • Berg shared the information she had to date on revenue for 2018 and costs for the ILS and some databases. There was a discussion about adding hours for some highly skilled staff members. Health insurance numbers are not yet known.
  9. Future Agenda Items
    1. 2018 Budget.
    2. Review of General Policies
  10. Adjournment
    • Motion to Adjourn: Lowery
    • Second: Gorres
    • Action: All approved.

Meeting was adjourned at 6:46 p.m.

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