Library Board Approved Minutes - January 3, 2019

DeForest Area Public Library Regular Library Board Minutes
Thursday, January 3, 2019 at 6:00 p.m.

  1. Call to Order and Roll Call
    • President Kathy Van Iten called the meeting to order at 6:05 p.m.
    • Present: Englesby, Van Iten, Runez
    • Absent: Gorres, Lowery, Zeimet, Lawrence
    • Also present: Library Director Berg
  2. Approval of Agenda
    • Motion to Approve as presented: Runez
    • Second: Englesby
    • Discussion: None.
    • Action: All approved
  3. Approval of Regular Meeting Minutes of December 6th, 2018.
    • Motion to approve minutes: Runez
    • Second: Englesby
    • Discussion: None
    • Action: All approved
  4. Public Presentations / Communications
    • Berg presented a copy of Miss Louise’s resignation letter.
  5. Approval of Bills
    • Motion to Approve the Bills: Englesby
    • Second: Runez
    • Discussion: Berg noted that this is bill run includes an Amazon bill which we didn’t have last month. The bill from Art’s is for getting the exterior lights replaced and working. A quarterly bill for the Findaway Launchpads (preloaded tablets) and the bill for the Mental Health First Aid training. This should be most of the 2018 bills although a few more may straggle in and be in the February bill run.
    • Action: All Approved
  6. Reports
    1. Director's - Berg discussed the hiring process for the Children’s librarian and what happened with the Assistant Director position with the sudden retirement. The new hires will start the week of the 21st of January.
    2. President's - None.
    3. Village Update - None.
    4. School - Runez noted the next steps for a possible referendum for facilities. He answered question about the basic and comprehensive plans with a possible resolution for referendum at the January 14th meeting. Mold remediation is finished.
  7. Old Business
    1. Discussion and possible approval of Long Range Plan one pager.
      • Motion to approve: Englesby
      • Second: Runez
      • Discussion: The edits discussed at the last board meeting had been made. Board members noted that this is a handy way of taking about what the library is trying to achieve and could be used when talking to groups.
      • Action: All approved.
  8. New Business
    1. Discussion and possible approval of the Dane County Library Service Agreement for Extension of Library Service
      • Motion to approve: Runez
      • Second: Englesby
      • Discussion: Berg noted this is the same contract we see every year and that the payments in the document match the numbers that were used in planning the 2019 budget.
  9. Future Agenda Items
    1. Annual Report to DPI
  10. Adjournment
    • Motion to Adjourn: Englesby
    • Second: Runez
    • Action: All approved.

Meeting was adjourned at 6:34 p.m.

Back to Library Board