Library Board Approved Minutes - May 3, 2012

DeForest Area Public Library Regular Library Board Minutes
Thursday, May 3, 2012 at 6:00 p.m.

  1. Call to Order and Roll Call
    • President Van Iten called the meeting to order at 6:00 pm.
    • Present : Bales, Blount, Gorres, Lawrence, Van Iten.
    • Absent & excused : Englesby, Zeimet.
    • Also present : Berg, Newbegin.
  2. Approval of Agenda
    • Motion to Approve as presented : Lawrence.
    • Second : Gorres.
    • Action : Approved. Blount abstained.
  3. Approval of Regular Meeting Minutes of April 5, 2012.
    • Motion to Approve as presented : Bales.
    • Second : Lawrence.
    • Discussion : None.
    • Action : Approved.
  4. Public Presentations / Communications
    • Berg introduced SLIS student who is using this Library for a class project.
  5. Approval of Bills
    • Motion to Approve the Bills as presented : Bales.
    • Second : Gorres.
    • Discussion : Berg noted many of the bills were children's books, and books from Baker & Taylor. The air conditioning problems, the MG&E and Alliant bills, and the annual sprinkler inspection were also discussed. Berg explained the UMS bill.
    • Action : Approved.
  6. Reports
    1. Director's - Berg noted that circulation had been up the first two months, but has been down since then. Koha was discussed briefly again. Berg mentioned Dragon Fest was coming up soon. She reported the building's exterior wood had been re-painted and also explained an issue with it.
      • Motion to amend the approval of the bills to withhold the sending of the payment until the painting job was completely satisfactorily : Bales.
      • Second : Lawrence.
      • Discussion : None.
      • Action : Approved.
    2. President's - Van Iten welcomed Paul Blount to the Library Board.
    3. Village Update - Blount reported the Village had received the annual police report and noted there had been a decrease in drunk driving. He reported the Village has been working on economic development and development plans. The improved Windsor/DeForest cooperation was mentioned and briefly discussed.
  7. Old Business
    1. Discussion of 5 Year Capital Plan - This was discussed at the last meeting, after which Bales, Van Iten and Berg met to discuss how to best present it to the Village Board. Berg had also asked for sample capital budgets from other library directors. Berg plans to have the 5 Year Plan to the Village Board before August. Blount volunteered to sit through a dry run of the presentation before it goes to the Village Board.
  8. New Business
    1. None.
  9. Future Agenda Items
    1. Review General Policies.
    2. Annual Meeting & Election of Officers.
  10. Adjournment
    • Motion to Adjourn : Bales.
    • Second : Gorres.
    • Action : Approved.

Meeting was adjourned at 6:38 pm.

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