Library Board Approved Minutes - May 4, 2017

DeForest Area Public Library Regular Library Board Minutes
Thursday, May 4, 2017 at 6:00 p.m.

  1. Call to Order and Roll Call
    • President Van Iten called the meeting to order at 6:03 pm.
    • Present; Lawrence, Van Iten, Runez, Lowery
    • Absent: Gorres Englesby, Hable.
    • Also present: Library Director Berg
  2. Announcement and move into closed session.
    • The library board will convene into Closed Session pursuant to Wisconsin State Statute 19.85 (1) (C) for Considering employment, promotion, compensation or performance evaluation data of any public Employee over which the board has jurisdiction or exercises responsibility.
    • Motion to go into closed session by Lawrence. Seconded by Runez. All approved
    • While in closed session the board was informed about an employee’s FMLA leave.
    • Motion to go into open session by Runez, seconded by Lawrence. All approved.
  3. Approval of Agenda
    • Motion to approve as presented: Lawrence
    • Second: Runez
    • Discussion: None.
    • Action : Approved.
  4. Approval of Regular Meeting Minutes of April 6th, 2017.
    • Motion to approve as presented: Runez
    • Second: Lawrence
    • Discussion : None.
    • Action: Approved with Lowery abstaining.
  5. Public Presentations / Communications
    • Berg handed out a flyer of upcoming adult programs.
  6. Approval of Bills
    • Motion to Approve the Bills: Runez
    • Second: Lawrence
    • Discussion: Berg answered some questions for the new board member explaining that Baker & Taylor is our book jobber for most of the books the library buys. Baker & Taylor provide a deep discount on most books. Other recurring vendors were discussed briefly.
    • Action : All approved.
  7. Reports
    1. Director's - Berg had screen shots from Boopsie and gave an overview of what that app can do. The launch date is getting closer and it may be ready prior to the start of summer reading. Berg noted that the American Red Cross is doing a blood drive in the community room and asked if we could put it on our FaceBook and website. After discussion it was decide not to allow that but to put up flyers and suggest the Chamber and other groups.
    2. President's - None.
    3. Village Update - Abby Lowery, the new village representative on the library board was introduced. Other board members introduced themselves to Abby. Lowery gave the highlights from the village board meeting which included issuing permits for the Dragon Art Fair and for the Farmer’s Market and work on Highway CV.
  8. Old Business
    1. Update on fundraising for Challenge Grant.
      • Berg had contacted Tom Linfield who had granted an extension to June, 2018. He also volunteered his help.
    2. Long Range Plan 2015-2020 Success Indicators.
      • Berg handed out a spreadsheet with two-year’s worth of data for the success indicators discussed at the previous meeting. The board members thought that tracking this information over time would indicate if the library was on the right track. Indicators for Goal 2 – Electronic, will come back at the next meeting.
  9. New Business
    1. None.
  10. Future Agenda Items
    1. Long Range Plan 2015-2020 – Goal 2
    2. Annual meeting and election of officers – June, 2017 meeting.
  11. Adjournment
    • Motion to Adjourn: Lawrence
    • Second: Lowery
    • Action: All approved.

Meeting was adjourned at 7:08 p.m.

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