Library Board Approved Minutes - October 6, 2016

DeForest Area Public Library Regular Library Board Minutes
Thursday, October 6, 2016 at 6:00 p.m.

  1. Call to Order and Roll Call
    • President Van Iten called the meeting to order at 6:00 pm.
    • Present : Englesby, Gorres, Runez, Van Iten.
    • Absent : Blount, Hable, Lawrence.
    • Also present : Berg, Newbegin.
  2. Approval of Agenda
    • Motion to Approve as presented : Gorres.
    • Second : Englesby.
    • Action : Approved.
  3. Approval of Regular & Annual Meeting Minutes of October 6, 2016.
    • Motion to Approve as presented : Gorres.
    • Second : Englesby.
    • Discussion : None.
    • Action : Approved.
  4. Public Presentations / Communications
    • None.
  5. Approval of Bills
    • Motion to Approve the Bills as presented : Englesby.
    • Second : Gorres.
    • Discussion : Berg discussed the recent high electric bills and her conversation with the village bookkeeper who had also noticed them. There had been HVAC issues, a leak in the condenser and a problem with the circuit. NAMI has taken care of the issues. Berg also noted the bill for bookends.
    • Action : Approved.
  6. Reports
    1. Director's - Berg noted she received a second grant from American Girl Fund for Children, which will be for the new Studio 203 area in the library. She also noted our cow has been moved to the top of the picture book crates in the children’s area.
    2. President's - None.
    3. Village Update - None.
  7. Old Business
    1. Update on fundraising for Challenge Grant.
      • Berg noted President Van Iten has signed the fundraising letters and they will be mailed out soon. Berg also noted she plans to speak with the Chamber.
    2. Update on Studio 203 Grant.
      • Berg reported the Patronicity site has gone live, and Joe from DFT Times Tribune will be coming on Monday to talk to her about Patronicity and the new grant.
    3. Discussion and possible approval of 2017 Budget.
      • Berg stated the budget is still preliminary as she has not yet received insurance numbers or feedback from the village. A draft copy was given to the Village. She noted she is expecting next year’s Dane County reimbursement to go up. After discussion the Library Board decided to defer approval of the budget until after more clarification is given.
  8. New Business
    1. Discussion and Possible Approval of a Resolution Approving Amendment to Dane County Standards for Public Libraries.
      • Motion to Approve the Resolution Approving Amendment to Dane County Standards for Public Libraries : Englesby.
      • Second : Gorres.
      • Discussion : The resolution and the standards were discussed.
      • Action : Approved.
  9. Future Agenda Items
    1. Challenge Grant.
    2. 2017 Budget.
  10. Adjournment
    • Motion to Adjourn : Englesby.
    • Second : Runez.
    • Action : Approved.

Meeting was adjourned at 6:50 p.m.

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