Library Board Approved Minutes - September 7, 2017

DeForest Area Public Library Regular Library Board Minutes
Thursday, September 7, 2017 at 6:00 p.m.

  1. Call to Order and Roll Call
    • President Kathy Van Iten called the meeting to order at 6 pm.
    • Present: Englesby, Gorres, Lawrence, Lowery, Runez, Van Iten.
    • Also present: Library Director Berg, Assistant Library Director Newbegin
  2. Approval of Agenda
    • Motion to approve as presented: Gorres
    • Second: Englesby
    • Discussion: None.
    • Action: All approved.
  3. Approval of Regular Meeting Minutes of August 3rd, Meeting Minutes.
    • Motion to approve: Englesby
    • Second: Lawrence
    • Discussion: There were no additions or corrections.
    • Action: All approved.
  4. Public Presentations / Communications
    • Karen Edson was also present and addressed the board about meeting room use.
  5. Approval of Bills
    • Motion to Approve the Bills: Gorres
    • Second: Lowery
    • Discussion: It was noted that we had caught up with our electric bill paying last months and this months.
    • Action : All approved.
  6. Reports
    1. Director's - There was a discussion about the Summer Reading Program (SRP), decline of circulation due in part to online nature of SRP and no longer being able to require check out of our books. Also the impact of Overdrive and electronic book checkouts that we don’t get to count as circulation. Berg noted that other libraries had experienced 14-16% decreases during the SRP.
    2. President's - There was no President’s Report.
    3. Village Update - Lowery reported that the exemption from the county library tax was passed via resolution at the last village board meeting. She noted there was discussion at the village board about the sports complex on River Road by Conservancy Place, that water rates would be going up (first time since 2002?), that the village would sell trees to residents for close to cost as part of getting a diverse tree population and as part of the Tree City designation, and that there was some transferring some small pieces of Village of Windsor property to DeForest as per previous agreements. There was a brief school update with Runez reporting about 3,780 students enrolled, that Windsor pretty much done and that Eagle Point was expected to be totally done by the beginning of October with the dedication ceremony moved up to October 5th. The playgrounds have been really well received and are very accessibility to all students.
  7. Old Business
    1. Update on fundraising for Challenge Grant.
      • Newbegin reported Tom Linfield came out to meet with a newly formed committee yesterday. John Englesby, Sam Blahnik, and Mary Christiansen attended. Sue Paulson didn’t attend. Pete Ziemet said he would attend if he could.
    2. Discussion and possible approval of draft 2018 Budget.
      • There was no new budget information from the village about insurance costs or timeline. Berg will share a copy of the draft budget with the village administrator.
  8. New Business
    1. Discussion of Part 1 of the General Policies Manual of the library.
      • Berg walked the board through the first 11 pages of the manual with changes she suggested be considered. The board made suggestions as well. Berg will make those edits and bring the document back at the next meeting. Part 2 of the manual will also be discussed.
  9. Future Agenda Items
    1. 2018 Budget.
    2. Review of General Policies, Parts 2 & 3
  10. Adjournment
    • Motion to Adjourn: Lawrence
    • Second: Runez
    • Action: All approved.

Meeting was adjourned at 7:39 p.m.

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