Library Board Approved Minutes - April 4, 2019

DeForest Area Public Library Regular Library Board Minutes
Thursday, April 4, 2019 at 6:00 p.m.

  1. Call to Order and Roll Call
    • President Van Iten called the meeting to order at 6:02 p.m.
    • Present: Gorres, Englesby, Lawrence, Lowery, Runez, Van Iten,
    • Absent: Zeimet
    • Also present: Library Director Berg.
  2. Approval of Agenda
    • Motion to Approve as presented: Gorres
    • Second: Englesby
    • Discussion: None
    • Action: All approved
  3. Approval of Regular Meeting Minutes of March 7th, 2019.
    • Motion to approve minutes: Lawrence
    • Second: Lowery
    • Discussion: Berg noted she had corrected who called the meeting to order after she hit send.
    • Action: All approved the minutes as corrected.
  4. Public Presentations / Communications
    • None.
  5. Approval of Bills
    • Motion to Approve the Bills: Englesby
    • Second: Runez
    • Discussion: Berg pointed out the bill for Little Green Light software. It is a software subscription for tracking donors, generating acknowledgment letters, printing envelopes for mailings, etc. Berg also noted a new sheet in the approval pack for credit cards. The library has a credit card which in this case was used for a PBS purchase. Once the statement comes to the village, it will be approved over there. This way the library board gets to approve the purchase which is their prerogative.
    • Action: All Approved
  6. Reports
    1. Director's - Berg invited the board to the Library Open House this Sunday to launch National Library Week. Berg noted the DiscoverMobile and DiscoverLocal are no longer in development. She also noted that she and Jessica had talked to the CEO of Wall Enterprises – the parent company of Demco—who came out here to listen and personally apologize for the bad service. Staff continues to clean up and declutter.
    2. President's - None.
    3. Village Update - Lowery reported lots of discussions about the flooding at the village board meeting. The village is working with Dane County, CARPC, and the Lake and Watershed Commission. She noted that she and Jason Kramer were re-elected and that Jane Cahill Wolfgram. Assignments for committees and boards will be made soon. Appointments will follow the swearing in.
    4. School - The referenda passed and now the design and planning phase begins. The district is very grateful to the community for allowing these projects to move forward.
  7. Old Business
    1. None.
  8. New Business
    1. Review Long Range Plan monitoring data – Goal 1
      • Berg noted there were some fluctuations in numbers of programs and attendance from year to year. Some may have had to do with record keeping deciphering for the annual report. The person who created the records wasn’t the one who reported the numbers. A couple of programs have either started up -- like Qiong or ended like the Steam Punk maker club. It was noted that most of the trend line were upward. Some of the numbers were confusing. Berg will check with staff and try to get some clarity for the next library board meeting. Goal two would also be coming at that time.
  9. Future Agenda Items
    1. Review Long Range Plan with 2018 data
    2. Annual Meeting
  10. Adjournment
    • Motion to Adjourn: Lowery
    • Second: Runez
    • Action: All approved.

Meeting was adjourned at 6:42 p.m.

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