Library Board Approved Minutes - April 5, 2018

DeForest Area Public Library Regular Library Board Minutes
Thursday, April 5, 2018 at 6:00 p.m.

  1. Call to Order and Roll Call
    • President Kathy Van Iten called the meeting to order at 6:02 p.m.
    • Present: Englesby, Lowery, Van Iten, Runez
    • Absent: Gorres, Lawrence, Zeimet
    • Also present: Library Director Berg, Assistant Library Director Gisela Newbegin.
  2. Approval of Agenda
    • Motion to Approve as presented: Runez
    • Second: Englesby
    • Discussion: None.
    • Action: All approved
  3. Approval of Regular Meeting Minutes of March 1st, 2018.
    • Motion to approve: Van Iten
    • Second: Englesby
    • Discussion: None
    • Action: All approved
  4. Public Presentations / Communications
    • None.
  5. Approval of Bills
    • Motion to Approve the Bills: Englesby
    • Second: Runez
    • Discussion: Berg noted that this bill run included a bill for the GoChip Beam an electronic item that Creates a wi-fi network and plays 5 feature films or a season of TV series episodes from the little beam. Berg demonstrated a GoChip for the board.There is a reimbursement for lodging and some meals at Public Library Association in Philadelphia, March 19th through 24th. The Water Utility Bill and others included missed payments because of how the library board meeting fell during their billing cycle. Berg asked if the library board would be willing to approve those bills after the fact so that utility bills could be moved to the village and get paid in a timely fashion. The board agreed as long as those bills were approved at next library board meeting. Berg also noted the bill run for the Madison Community Foundation grant reflects our progress in getting the Workshop operational.
    • Action: All Approved
  6. Reports
    1. Director's - Berg talked about the library logo process and showed the result to the board. This new logo will be rolled out soon. The Winter Reading Program ended and the donation of Dragon Dollars for the Dane County Humane Society was $300. The Library Endowment received $450. The DeForest Area Needs Network got $100. Berg writes personal checks for those charities. National Library Week is next week and the following week the newspaper is doing a big article on the library and its staff. This afternoon fulltime library staff met with Corie from the village to learn the new online payroll system.
    2. President's - None.
    3. Village Update - Lowery reported that ATC is cutting down trees in easements and the village has been in dialog with them trying to save some older trees. ATC doesn’t want to change their policy. The village may get some grant funding to plant more trees in other areas of the village. The Innovation Drive bridge looks like it may finally happen. If all goes well building could start at the end of the year. The county will pay 50% of Highway V reconstruction costs but after that it will be 100% DeForest’s costs. The cost for the new public service building came in higher than anticipated. When it goes out for bid it is hoped that the costs will come in lower.
    4. School update: Runez reported that everyone is just back from Spring Break and that there wasn’t a snow day called on Tuesday. He also reported that the district is looking at long-term facility use and will be doing a Framework for our Future (future search) soon.
  7. Old Business
    1. Long Range Plan update with Annual Report 2017 data.
      • Berg noted that most of the numbers were up and that some were down for no obvious reason. The data for Goals 2, 3, and 4 will be coming to future board meetings. Board members commented that there didn’t seem to be anything startling either in increases or decreases in programming numbers.
  8. New Business
    1. Update on Public Library Association conference.
      • Berg report that the Public Library Association conference was very worthwhile. Berg had the opportunity to talk to some of the library’s vendors and ask for improvements in service. The sessions on equity as well as on outcome measures were worthwhile. A workshop on branding was exceptionally good.
  9. Future Agenda Items
    1. Long-Range Plan data monitoring: Goals 2, 3, and 4
    2. Annual Meeting to Elect Officers, set meeting date, etc.
  10. Adjournment
    • Motion to Adjourn: Runez
    • Second: Lowery
    • Action: All approved.

Meeting was adjourned at 7:02 p.m.

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