Library Board Approved Minutes - December 5, 2013

DeForest Area Public Library Regular Library Board Minutes
Thursday, December 5, 2013 at 6:00 p.m.

  1. Call to Order and Roll Call
    • President Van Iten called the meeting to order at 6:00 pm.
    • Present : Blount, Borden, Englesby, Gorres, Lawrence, Paplow, Van Iten.
    • Also present : Berg, LuAnn Leggett, Newbegin.
  2. Approval of Agenda
    • Motion to Approve as presented : Gorres.
    • Second : Englesby.
    • Action : Approved.
  3. Approval of Regular Meeting Minutes of November 7, 2013.
    • Motion to Approve as presented : Lawrence.
    • Second : Paplow.
    • Discussion : None.
    • Action : Approved. Blount abstained.
  4. Public Presentations / Communications
    • LuAnn Leggett was present to update the Board on how the building maintenance agreement between the Library and the Village has worked so far this year. She discussed monies spent, projects done this year and possible future projects.
  5. Approval of Bills
    • Motion to Approve the Bills as presented : Englesby.
    • Second : Gorres.
    • Discussion : Berg noted it was a short bill run and also noted that 4 computers had been replaced.
    • Action : Approved.
  6. Reports
    1. Director's - Berg reported she is back on the Administrative Council again, and discussed the new method of charging libraries for services that the Cost Formula Group is developing. She discussed the yes/no vote on Koha, and the E-commerce committee meeting.
    2. President's - None.
    3. Village Update - Blount reported the Village Board passed the 2014 budget at the last meeting, and briefly discussed the sewer rate increase. He noted the Vinburn path has been completed, and that possibly next year the Sunnybrooke and River Roads paths may be completed.
  7. Old Business
    1. Discussion and possible approval of 2014 Budget.
      • Motion to Approve 2014 Budget as presented : Englesby.
      • Second : Gorres.
      • Discussion : The Board briefly went over the budget again.
      • Action : Approved.
    2. Discussion and possible approval of the transfer of funds from the Library 220 funds to the Village's General Fund - "Designated for Building and Grounds".
      • Motion to Approve keeping a minimum of $15,000 with an additional $5,000 for the possible hiring of a professional fundraiser in Library 220 funds and transferring the remaining balance of over $20,000 to the Village's General Fund - "Designated for Building and Grounds" : Borden.
      • Second : Paplow.
      • Discussion : Library fundraising and Berg's meeting with a fundraiser at WLA were discussed. Previous discussion about the hiring of a fundraiser was brought up again. Berg explained again how the money in 220 was accumulated previously through grants.
      • Action : Approved.
  8. New Business
    1. None.
  9. Future Agenda Items
    1. Review Job Descriptions.
  10. Adjournment
    • Motion to Adjourn : Englesby.
    • Second : Paplow.
    • Action : Approved.

Meeting was adjourned at 7:05 p.m. The next meeting will be 6:00 p.m. Thursday, January 9, 2014.

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