Library Board Approved Minutes - December 6, 2012

DeForest Area Public Library Regular Library Board Minutes
Thursday, December 6, 2012 at 6:00 p.m.

  1. Call to Order and Roll Call
    • President Van Iten called the meeting to order at 6:00 pm.
    • Present : Blount, Englesby, Gorres, Van Iten.
    • Absent and excused : Bales, Lawrence, Zeimet.
    • Also present : Judd Blau, Berg, Newbegin.
  2. Approval of Agenda
    • Motion to Approve as presented : Gorres.
    • Second : Englesby.
    • Action : Approved.
  3. Approval of Regular Meeting Minutes of November 1, 2012.
    • Motion to Approve as presented : Englesby.
    • Second : Blount.
    • Discussion : None.
    • Action : Approved.
  4. Public Presentations / Communications
    • None.
  5. Approval of Bills
    • Motion to Approve the Bills as presented : Gorres.
    • Second : Blount.
    • Discussion : Van Iten noted the bills for books, lights and ballasts. Gorres commented on the UMS bills.
    • Action : Approved.
  6. Reports
    1. Director's - Berg discussed the Board account report and noted that programming generally come out of the account, except for the Friday Night Movies in the Park. She also discussed the year to date budget and noted some line items. There was discussion regarding the Concerts in the Park and the Friday Night Movies in the Park. Berg noted she had been asked by the Village to ask the Library Board if it would move their January meeting to the second Thursday (January 10th). The Board agreed to move the meeting date. Berg also noted the Koha vote was coming up soon and that she intended to vote no and other libraries may also vote no. The Zinio magazine service was discussed.
    2. President's - Van Iten discussed an article she had read in the Library Trustee Update and offered to share copies of the article with the other trustees.
    3. Village Update - Blount reported the Village Board approved the Village budget at last night's meeting and were looking at road projects, painting the Token Creek water tower, and other possible projects. He also noted the Village Board approved the Library/Village MOU. Van Iten said she would sign it now that it had signature lines.
  7. Old Business
    1. Discussion and possible approval of 2013 budget.
      • Motion to approve the 2013 Library budget as presented : Blount.
      • Second : Englesby.
      • Discussion : Berg handed out and discussed the final budget. She explained that after meetings with Steve, LuAnn, and Barb, some line items were combined. Berg also explained which items would fall under the MOU.
      • Action : Approved.
  8. New Business
    1. Discussion and possible approval of Dane County contract for Extension of Service.
      • Motion to Approve : Gorres.
      • Second : Englesby.
      • Discussion : Berg noted this was an annual contract that allows the library to get reimbursed for services, and she discussed cross municipality reimbursements.
      • Action : Approved.
    2. Discussion of a Budget and Operations document.
      • This was covered earlier in the meeting.
  9. Future Agenda Items
    1. Review Employee Handbook.
  10. Adjournment
    • Motion to Adjourn : Englesby.
    • Second : Gorres.
    • Action : Approved.

Meeting was adjourned at 7:20 pm.

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