Library Board Approved Minutes - December 7, 2017

DeForest Area Public Library Regular Library Board Minutes
Thursday, December 7, 2017 at 6:00 p.m.

  1. Call to Order and Roll Call
    • President Kathy Van Iten called the meeting to order at 6 p.m.
    • Present: Englesby, Lowery, Van Iten, Runez arrived at 6:06 p.m.
    • Absent: Lawrence,
    • Also present: Library Director Berg, Assistant Library Director Gisela Newbegin.
  2. Approval of Agenda
    • Motion to Approve as presented: Englesby
    • Second: Lowery
    • Discussion: None.
    • Action: All approved
  3. Approval of Minutes of November 9th, 2017.
    • Motion to approve minutes: Englesby
    • Second: Lowery
    • Discussion: None
    • Action: All approved
  4. Public Presentations / Communications
    • There were no communications.
  5. Approval of Bills
    • Motion to Approve the Bills: Van Iten
    • Second: Lowrey
    • Discussion: Berg answered a question about the Ancestry Data Base fee that was being paid. It has unlimited simultaneous users but they must be using the computers in the library. Berg noted a reimbursement to her for half-price, post-Halloween candy being purchased for the 4th of July parade and also a reimbursement for Public Library Association registration. In order to book a hotel close to the convention center registration was necessary. The conference is at the end of March.
    • Action: All Approved
  6. Reports
    1. Director's - Berg stated the she had attended the village board meeting on Tuesday, December 5th and the budget the library board had requested had been approved. Berg noted that Traci Lerum’s last day would be tomorrow and she would be done at 2:30p.m. Brian Rogers will be taking that position which leaves Brian’s clerking hours to be filled. Berg noted that tomorrow library staff members were going up to Demco to haul away a donation of furniture and other odds and ends. There are supposed to be about 17 skids full of items. The ILS evaluation and data gathering continues. One of our library’s technical services librarian has joined the teams visiting sites that are using Polaris and Sirsi Dynix to talk to people who are actually using the systems.
    2. President's - Van Iten apologized for missing the last meeting and thanked Englesby for running the meeting.
    3. Village Update - Lowery talked about the village board budget and the approval process. She stated that there may be an informational meeting for the public after the tax bills have gone out to explain the budget process to the public. There was discussion of the new village assessor and about the new public service building that is needed and where a new salt shed might be built.

      Runez spoke about the Morrisonville Taskforce and the facility and pool study underway by EUA.
  7. Old Business
    1. Update on fundraising for Challenge Grant.
      • Donation envelopes were printed and stuffed in the DeForest Times Tribune during the last couple of weeks. Those envelopes so far have returned $650. Letters targeted to businesses and certain individuals will be going out next week.
    2. Discussion and possible approval of draft 2018 Budget.
      • Motion to approve: Runez
      • Second: Englesby
      • Discussion: Berg pointed out that the numbers in this final budget were tied down to the number approved in the village board resolution. This number allows both employee positions to be brought up to full time during the year and includes benefits. This will be done as soon as possible once the new fiscal year starts.
      • Action: All Approved.
  8. New Business
    1. Review of and possibly approve of all General Policies.
      • After the General Policies manual was sent out, Berg discovered one piece of tracking that hadn’t been deleted and took care of that. Pagination was also added to the document. After a final review Berg requested that the $50 per use fee have an hour amount attached to it. The manual was amended to include a definition of the per-use as three hours and that only blocks of 3-hour-increments could be reserved.
      • Motion to approve as amended: Lowery
      • Second: Englesby
      • Action: All approved
  9. Future Agenda Items
    1. Annual Report
    2. Long-Range Plan data monitoring
  10. Adjournment
    • Motion to Adjourn: Englesby
    • Second: Runez
    • Action: All approved.

Meeting was adjourned at 7:09 p.m.

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