Library Board Approved Minutes - February 1, 2018

DeForest Area Public Library Regular Library Board Minutes
Thursday, February 1, 2018 at 6:00 p.m.

  1. Call to Order and Roll Call
    • President Kathy Van Iten called the meeting to order at 6:02 p.m.
    • Present: Englesby, Lowery, Van Iten, Gorres, Runez, Zeimet
    • Absent: Lawrence,
    • Also present: Library Director Berg, Assistant Library Director Gisela Newbegin.
  2. Approval of Agenda
    • Motion to Approve as presented: Gorres
    • Second: Lowery
    • Discussion: None.
    • Action: All approved
  3. Approval of Regular Meeting Minutes of January 4th, 2018.
    • Motion to approve: Zeimet
    • Second: Gorres
    • Discussion: None
    • Action: All approved
  4. Public Presentations / Communications
    • There were no communications or presentations.
  5. Approval of Bills
    • Motion to Approve the Bills: Gorres
    • Second: Englesby
    • Discussion: Berg noted that this is the biggest bill run of the year because it includes our annual fees for the IlS/ Technology as well as our annual magazine subscription renewal. The bills included the last bills from 2017 and a bill that finished the Madison Community Foundation Grant for Studio 203.
    • Action: All Approved
  6. Reports
    1. Director's - Berg discussed the ILS evaluation process that is still underway. The last two subcommittee meetings were a lot more optimistic concerning getting a new vendor. There is still a lot of data to be processed and discussions to be had before any decision is made. Berg noted that the library app, DAPL Portal is broken and customer support seems overwhelmed. There has been no response and the ticket was submitted two days ago.
    2. President's - None.
    3. Village Update - Lowery reported that if there is money left from the Western Green Trail those funds might be used to pave Mayapple and connect to River Road. The idea of having Dementia Friendly Training with village staff was discussed. Active Arts will be doing something in the Chapel Green TID.
    4. Runez gave a school update. He mentioned that the budget process was starting. Student projections show more students coming in the southern part of the district. A facility study looking at condition of the buildings and capacity will be finished and reported sometime in February or March.
  7. Old Business
    1. A) Update on fundraising for Challenge Grant.
      • It was noted that checks were coming in at the beginning of the year. Berg noted that the endowment balance currently is $52,354.90. The challenge grant ends in June, 2018.
  8. New Business
    1. Discussion and possible approval of the 2017 Public Library Annual Report.
      • Motion to approve: Englesby
      • Second: Runez
      • Discussion: Berg noted that this report received its final approval this morning at about noon when it was locked. These numbers don’t mean anything without context and comparables. Berg will put this data into the same spreadsheet she does every year so that year-to-year comparisons can be made. Signed physical copies of this report go to the library system and Dane County Library System.
      • All approved.
  9. Future Agenda Items
    1. Annual Report Year-to Year comparison.
    2. Long-Range Plan data monitoring
  10. Adjournment
    • Motion to Adjourn: Gorres
    • Second: Lowery
    • Action: All approved.

Meeting was adjourned at 6:37 p.m.

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