Library Board Approved Minutes - February 2, 2012

DeForest Area Public Library Regular Library Board Minutes
Thursday, February 2, 2012 at 6:00 p.m.

  1. Call to Order and Roll Call
    • President Van Iten called the meeting to order at 6:00 pm.
    • Present : Bales, Englesby, Gorres, Josephson, Lawrence, Van Iten.
    • Absent : Zeimet.
    • Also present : Berg, Newbegin.
  2. Approval of Agenda
    • Motion to Approve as presented : Gorres.
    • Second : Englesby.
    • Action : Approved.
  3. Approval of Meeting Minutes of January 5, 2012.
    • Motion to Approve as presented : Lawrence.
    • Second : Bales.
    • Discussion : None.
    • Action : Approved.
  4. Public Presentations / Communications
    • Berg presented a thank you note to the Board from former Board member Pat Asmussen, and a nice note from a recently retired library employee.
  5. Approval of Bills
    • Motion to Approve the Bills as presented : Gorres.
    • Second : Lawrence.
    • Discussion : Berg noted the bills were mostly books, but pointed out the bills for a flagpole repair, a legal opinion, and the annual service for the self-check units.
    • Action : Approved.
  6. Reports
    1. Director's - Berg reported the progress so far with the Annual Report. She updated the Board on the many February activities for "DeForest Reads 'Til Pigs Fly". The Pig Fling was last night, and the Pig-Wood Derby will be later in the month. Berg noted there will be two "Pig Out on E-Books" presentations by library staff, followed by a brief discussion about Overdrive, and some differences between Nook and Kindle. There was a brief discussion about notary bonds. The library has three staff people that are notaries.
    2. President's - None.
    3. Village Update - Trustee Josephson noted sidewalks are still being discussed.
  7. Old Business
    1. Update on Koha
      • The last scheduled Koha update was postponed. Berg noted the difficulties in using Dynix numbers and Koha numbers in doing the Annual Report. Berg reported on the last Dane County Librarians meeting. There was discussion about Koha and the Board again expressed an interest in alternatives.
  8. New Business
    1. Discussion of 2011 Annual Report.
      • Berg shared the preliminary data for the Annual Report, pending verification by SCLS, with the Board. The Board directed Berg to write a response to the leadership question in the report and to send it to the Board for comments. Because of scheduling conflicts, the Library Board will be unable to meet before the Annual Report's March 1st due date at the state. The Board therefore authorized the Board President to sign the Annual Report after its completion.
    2. Discussion of moving March meeting date.
      • There was some discussion of moving the March meeting date, but it was decided to leave the March meeting date as March 1st.
  9. Future Agenda Items
    1. Discussion of possible fee structure for meeting room use.
  10. Adjournment
    • Motion to Adjourn : Bales.
    • Second : Lawrence.
    • Action : Approved.

Meeting was adjourned at 6:53 pm.

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