Library Board Approved Minutes - February 3, 2022

DeForest Area Public Library Regular Library Board Minutes
Thursday, February 3, 2022 at 6:00 p.m.

  1. Call to Order and Roll Call
    • The meeting was called to order at 6:00 President Van Iten
    • Present: Englesby, Gorres, Landgraf, Lawrence, Van Iten and Zeimet
    • Absent: Runez
    • Also present: Library Director Berg
  2. Approval of Agenda
    • Motion to approve as presented: Gorres
    • Second: Zeimet
    • Discussion: None.
    • Action: All approved.
  3. Approval of Minutes of the January 6th, 2022 Meeting
    • Motion to approve the minutes: Zeimet
    • Second: Landgraf
    • Discussion: None
    • Action: All approved.
  4. Public Presentations / Communications
    • None.
  5. Approval of Bills – Berg had emailed out the bill run prior to the meeting
    • Motion to Approve the Bills: Zeimet
    • Second: Gorres
    • Discussion: Berg noted while last month’s bill run was large due to year-end replacement of self-check units and many book orders finally arriving, that this month’s run is even larger due to all the automation and database bills like Overdrive and the annual subscription renewal for most of the library’s magazine subscriptions. A large number of book orders also came in.
    • Action: All Approved
  6. Reports
    1. Director's - Public Health Madison Dane County has now booked vaccination clinics through March 16th. They continue to get a good number of people showing up. Berg got the annual report information rounded up, got the data inputted, and late yesterday afternoon got the final approval from South Central Library System that the report is locked and submitted to the state. All of which means, it is ready for signing. Interesting data from the annual report was that dvd, blue ray, audio cds, and audio books make up about 23% of the library’s entire circulation. Children’s circulation is about 51.9% which is about where it usually is. Use of electronic resources is growing steadily. Berg will put this year’s data in a side-by-side document so it is easier to see trends.
    2. President's - None.
    3. Village Update - Landgraf noted that the new village administrator attended his first village board meeting. He was taking notes and asking questions. He was impressed by the technology they have. Landgraf said that they had hired a finance director, Carol Herwig who was a controller for the state and lives in Lodi. Steve Fahlgren will work with these new people for the next couple of months to help on-board them. An ad hoc committee was appointed to explore the bike trail citizens are asking for. Landgraf stated that the Ethics ordinance was being looked at. The last time it was reviewed was 1993.
  7. Old Business
    1. Continued discussion about the strategic plan.
      • Discussions with staff continue. Data from the annual report like the continued use of dvds and cds will inform some of the planning. Staff has made it through the preamble and Goal A. It is on track for an April completion date.
  8. New Business
    1. Discussion of the Annual Report
      • Berg had emailed out the final draft of the report prior to the board meeting. Berg had already discussed some of the interesting data and will bring by a side-by-side comparison of this year’s data to previous years as she usually does.
    2. Authorization of Board President to sign Annual Report and possible approval.
      • Motion to approve the annual report and authorize the president to sign: Landgraf
      • Second: Englesby
      • Discussion: None.
      • Action: All approved.
  9. Future Agenda Items
    1. Develop and approve Long Range Plan
    2. Review Annual Report data in side-by-side format.
  10. Adjournment
    • Motion to Adjourn: Englesby
    • Second: Zeimet
    • Action: All approved.

Meeting was adjourned at 6:38. Next meeting March 3rd, 2022.

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