Library Board Approved Minutes - February 6, 2020

DeForest Area Public Library Regular Library Board Minutes
Thursday, February 6, 2020 at 5:00 p.m.

  1. Call to Order and Roll Call
    • Vice President John Englesby called the meeting to order at 5:02p.m.
    • Present: Englesby, Gorres, Lowery, Lawrence, Runez
    • Absent: Zeimet, Van Iten
    • Also present: Library Director Berg
  2. Approval of Agenda
    • Motion to approve as presented: Lawrence
    • Second: Gorres
    • Discussion: None.
    • Action: All approved
  3. Approval of Minutes of January 2nd meeting.
    • Motion to approve minutes: Gorres
    • Second: Lawrence
    • Discussion: Lowery pointed out that the word “in” was used in one sentence inside of “is”.
    • Action: All approved with the typo noted for editing.
  4. Public Presentations / Communications
    • None.
  5. Approval of Bills
    • Motion to Approve the Bills: Lawrence
    • Second: Gorres
    • Discussion: Berg noted that this is and probably will be the largest bill run of the year. All the big bills since the beginning of the year are here including the ILS/ Technology bill, most of the databases, the magazine annual subscriptions, utility bills from two months in some cases, and the regular books, dvds, and supplies. Berg spoke to the two 3-d printers being charged to the American Fund for Children grant as a real bargain and slightly build it yourself. A library staff member has this model at home so will help with the build and can instruct patrons in its use as well.
    • Action: All Approved
  6. Reports
    1. Director's - The library’s app is still not working and now we have received, via email, the annual renewal bill. We have started exploring other vendors since Demco Software seems unable to support the Boopsie app. Other vendors are ChilliFresh, Communico, and Capira. All of which will be at the Public Library Association conference at the end of this month. Berg plans on talking to them and getting more information.

      Berg has talked to Gordon Flesch and Konica Minolta about replacing our 2012 workroom copier and the network printer at the circulation desk used by the public. Berg asked for the board’s feedback on the two proposals. Since the costs were very comparable and going away from Gordon Flesch would result in two vendors providing maintenance instead of one vendor providing service on all the library’s machine, the thought staying with one vendor made the most sense.
    2. President's - Vice President Englesby talked about how greatly the DeForest Area Historical Society appreciates being part of the library. He also reminisced about the building of the library and the copper roof. Mention was made of the collections the Historical Society provides to the community such as the 80 year run of high school yearbooks.
    3. Village Update - Lowery mentioned that street naming protocols were being discussed, as was a limit on small animal ownership such as rabbits. A pool and splash pad study will be conducted. Rules for the athletic complex were approved. On February 27th, there will be an open house to showcase upcoming village of DeForest projects.
    4. School Update - Runez noted that the design phase is nearly finished and that bid packages will be going out. Plans for ground breaking ceremonies are underway.
  7. Old Business
    1. None.
  8. New Business
    1. Discussion and Possible Approval of the Public Library Annual Report to the WI Dept. of Public Instruction
      • Motion to Approve: Lawrence
      • Second: Runez
      • Discussion: Berg briefly noted some highlights and related the missing $23 dollar Dodge County payment that nearly kept the report from being approved. Berg pointed out that one year’s data in isolation means nothing and that next month she will bring back this 2019 data compared to previous years to give the data context.
      • Action: All approved.
  9. Future Agenda Items
    1. Annual Report Data compared to previous years.
    2. Review Inclusive Services & Assessment Guide for WI Public Libraries.
  10. Adjournment
    • Motion to Adjourn: Lowery
    • Second: Gorres
    • Action: All approved.

Meeting was adjourned at 5:40 p.m.

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