Library Board Approved Minutes - January 4, 2018

DeForest Area Public Library Regular Library Board Minutes
Thursday, January 4, 2018 at 6:00 p.m.

  1. Call to Order and Roll Call
    • President Kathy Van Iten called the meeting to order at 6:03 p.m.
    • Present: Englesby, Lowery, Van Iten, Lawrence, Gorres, Zeimet Absent: Runez
    • Also present: Library Director Berg, Assistant Library Director Gisela Newbegin.
  2. Approval of Agenda
    • Motion to approve as presented: Englesby
    • Second: Lowery
    • Discussion: None.
    • Action: All approved
  3. Approval of Regular Meeting Minutes of December 7th, 2017.
    • Motion to approve: Lowery
    • Second: Englesby
    • Discussion: None
    • Action: All approved.
  4. Public Presentations / Communications
    • Berg shared a note from a patron that was highly complementary of the service her family receives at the library.
  5. Approval of Bills
    • Motion to Approve the Bills: Zeimet
    • Second: Gorres.
    • Discussion: Berg noted that this bill run only included 2017 invoices which was a bit unusual for the January bill run. Often times some 2018 bills make it into the run. Next month there will be a mix of 2017 and 2018 bills.
    • Action: All Approved
  6. Reports
    1. Director's - Berg reported on the Demco furnishings donation, all the furniture moving staff has been engaged in. The Kwik Trip ribbon cutting and donation to the library this morning. Berg also noted how well attended the visit from Santa was and how much people enjoyed being serenaded with Christmas carols and other seasonal music the next afternoon by the Solstice Brass from the mezzanine.
    2. President's - None.
    3. Village Update - Lowery reported that the village board had a meeting for the public to come and ask questions about the budget. There was a 1.2% sewer rate increase and water bills were changing to monthly. The village was doing two borrowings for Fireman’s Park and the Public Service building in the industrial park area. There was some discussion about an efficiency study for the library which could come from village funds. Berg noted that if comparable statistics with other libraries of similar size were wanted, that the state collects all that data annually and those spreadsheets could be mined to show how this library stacks up to other libraries.
  7. Old Business
    1. Update on fundraising for Challenge Grant.
      • It was reported that more checks had been arriving at the end of the year, the largest of which was $1000. Other checks ranged from $20 to $300. The annual envelope stuffing of the newspaper seems to be gaining some traction as there were more donations this year end than last. No dollar amount was known at this time.
  8. New Business
    1. Discussion and possible approval of Dane County Library Service Extension of Library Service Contract
      • Motion to approve: Englesby
      • Second: Lowery
      • Discussion: Berg noted that this is the same contract we see every year and that the dollar amounts the library would receive match the numbers she had used in the revenue side of the library’s budget.
      • Action: All approved.
  9. Future Agenda Items
    1. Annual Report
    2. Long-Range Plan data monitoring
  10. Adjournment
    • Motion to Adjourn: Lawrence
    • Second: Gorres
    • Action: All approved.

Meeting was adjourned at 6:56 p.m.

Back to Library Board