Library Board Approved Minutes - July 1, 2021

DeForest Area Public Library Regular Library Board Minutes
Thursday, July 1, 2021 at 6:00 p.m.

  1. Call to Order and Roll Call
    • The meeting was called to order at 6 p.m. by President Van Iten
    • Present: Landgraf, Lawrence arrived at 6:07, Zeimet, Runez and Van Iten
    • Absent: Englesby, Gorres
    • Also present: Library Director Berg
  2. Approval of Agenda
    • Motion to approve as presented: Zeimet
    • Second: Runez
    • Discussion: None.
    • Action: All approved.
  3. Approval of Minutes of June 3rd meeting and Annual Meeting Minutes
    • Motion to approve the minutes: Zeimet
    • Second: Landgraf
    • Discussion: Correction was made changing “hat” to “that”.
    • Action: All approved with correction.
  4. Public Presentations / Communications
    • None.
  5. Approval of Bills – Berg had emailed out the bill run prior to the meeting
    • Motion to Approve the Bills: Zeimet
    • Second: Landgraf
    • Discussion: Berg said that this was a very short bill run. With today’s meeting falling on the first of July, all the utility bills and other bills that normally arrive at the beginning of the month haven’t had time to arrive. The rest of the bills are the normal bills for books, dvds, audio books, utilities, and annual renewals of software and new signs for the concert series.
    • Action: All Approved
  6. Reports
    1. Director's - Berg reported all planning is focused on the 4th of July parade and the Harry Potter Birthday Party. More people are in the building all the time. Amazon.com’s Prime Day allowed us to purchase some needed items at a nice discount.
    2. President's - None.
    3. Village Update - Landgraf mentioned some items that would be coming to the village board soon. The Comprehensive Plan is being updated and public testimony was taken. Pinseeker’s development will be coming to the board soon. The 4th of July festivities were also mentioned. Berg invited library board members to join the parade at the High School before noon on the 4th.
  7. Old Business
    1. Continued discussion about the strategic planning process and survey.
      • Berg had emailed a draft copy of the survey. It will be sent out through the DeForest Times Tribunes all area mailbox edition at the end of July. It will be a one sheet document inviting people to either take the survey on-line using a QR code or to pick up a paper copy at the library. The survey would probably close August 31st. Data, themes, and trends would be available for the October library board meeting – since the September meeting is on the 2nd. The board liked the idea of using the newspaper instead of the utility bills. The survey was deemed to be comprehensive and engaging.
  8. New Business
    1. None.
  9. Future Agenda Items
    1. Develop and approve Long Range Plan
    2. 2022 Budget
  10. Adjournment
    • Motion to Adjourn: Landgraf
    • Second: Zeimet
    • Action: All approved.

Meeting was adjourned at 6:23 p.m. Next meeting August 5th, 2021.

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