Library Board Approved Minutes - July 10, 2014

DeForest Area Public Library Regular Library Board Minutes
Thursday, July 10, 2014 at 6:00 p.m.

  1. Call to Order and Roll Call
    • President Van Iten called the meeting to order at 6:00 pm.
    • Present : Blount, Borden, Englesby, Gorres, Lawrence, Van Iten, Ziegler.
    • Also present : Berg, Newbegin.
  2. Approval of Agenda
    • Motion to Approve as presented : Borden.
    • Second : Ziegler.
    • Action : Approved.
  3. Approval of Regular Meeting Minutes of June 5, 2014.
    • Motion to Approve as presented : Englesby.
    • Second : Borden.
    • Discussion : None.
    • Action : Approved.
  4. Public Presentations / Communications
    • The What’s Happening at the Library flyer was given out. Berg noted the Dragon Art Fair group had sent a thank you letter and a donation to the library in return for using the library’s electricity during the June Art Fair.
  5. Approval of Bills
    • Motion to Approve the Bills as presented : Lawrence .
    • Second: Englesby.
    • Discussion : Berg noted there were two bills from UMS this time, one was from May and the other from June.
    • Action: Approved.
  6. Reports
    1. Director's - Berg reported on the Dane County Librarians meeting she had attended earlier today, and also reported on the library’s transition to the new email system. She noted getting the fire alarm system up and running was still being worked on, and the alarms require an additional phone line to be added. Berg also reminded everyone about the Harry Potter Birthday Party on Thursday, July 31from 1-3pm.
    2. President's - None.
    3. Village Update - None.
  7. Old Business
    1. Discussion of process for updating the Long-Range Plan.
      • Last meeting’s examples and Long-Range Plan information were discussed again and Berg will have a draft for the next meeting.
  8. New Business
    1. Discussion and possible approval of the “Agreement to Participate in SCLS Technology Services”.
      • Motion to Approve the Agreement : Englesby.
      • Second : Blount.
      • Discussion : Berg reminded the Board that this agreement offered the option of not using SCLS PC support. It was agreed that the library needed more time to investigate other options, so this agreement should be signed in the meantime.
      • Action : Approved.
    2. Report of the Executive Committee of the Library Board on Director’s evaluation.
      • The report was handed out. Van Iten reported the committee met on June 25 and reviewed the goals and objectives. Van Iten went over the report with the entire board and noted the goals were benchmarks since they were measureable. It was agreed that the report be signed by Van Iten.
  9. Future Agenda Items
    1. Job Descriptions
  10. Adjournment
    • Motion to Adjourn: Blount.
    • Second : Gorres.
    • Action : Approved.

Meeting was adjourned at 6:33 p.m.

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