Library Board Approved Minutes - July 16, 2013

DeForest Area Public Library Regular Library Board Minutes
Tuesday, July 16, 2013 at 4:30 p.m.

  1. Call to Order and Roll Call
    • President Van Iten called the meeting to order at 4:30 pm.
    • Present : Blount, Borden, Englesby, Lawrence, Paplow, Van Iten.
    • Absent and excused : Gorres.
    • Also present : Berg, Newbegin.
  2. Approval of Agenda
    • Motion to Approve : Borden.
    • Second : Englesby.
    • Action : Approved.
  3. Approval of Regular Meeting Minutes of June 3, 2013.
    • Motion to Approve as presented : Lawrence.
    • Second : Englesby.
    • Discussion : None.
    • Action : Approved.
  4. Public Presentations / Communications
    • Berg noted she had been asked by WASB for information on the benefits of e-rate for school districts, public libraries, and library systems.
  5. Approval of Bills
    • Motion to Approve the Bills as presented : Englesby.
    • Second : Lawrence.
    • Discussion : Berg noted the electric and gas bills, but most of the bills were for books.
    • Action : Approved.
  6. Reports
    1. Director's - Berg discussed the ALA conference and commented on how libraries are changing and the need for library standards to also change. She reported on the flat roof repairs. Berg mentioned Leggett thought the Library's main floor should be repainted before the Library's 50th anniversary next year. Berg will bring the quote for the next meeting. There was some discussion about the library's capital and operating budget/costs for next year. Berg gave a short update on the Wi-Fi problems.
    2. President's - Van Iten welcomed Borden to the Board and introductions were made.
    3. Village Update - Blount noted it was budget time again. Berg thanked him for his help with the Library's float on July 4th and for also scooping Culver's frozen custard during the Bingo games.
  7. Old Business
    1. Discussion in preparation for meeting with Village Board in July.
      • It was noted that the Library's Operations and Budget Overview had been included with the Village Board's packet. Blount explained the consolidation of contracts and Berg gave some background for the benefit of the new Board members.
  8. New Business
    1. Discussion of amended "Standards for Dane County Libraries". It was mentioned that the amended standards was mostly due to the new Fitchburg Library, but Englesby noted it seemed to be doing well and may not even need the exception.
      • Possible Approval of a "Resolution Approving Amendment to Dane County Standards for Public Libraries".
      • Motion to Approve : Paplow.
      • Second : Blount.
      • Discussion : None.
      • Action : Approved.
    2. Review of first section of Revised Employee Handbook.
      • The first section was discussed. Berg will re-do it and bring it back for approval.
  9. Future Agenda Items
    1. Review Employee Handbook.
    2. Review Job Descriptions.
  10. Adjournment
    • Motion to Adjourn : Lawrence.
    • Second : Bordon.
    • Action : Approved.

Meeting was adjourned at 5:52 p.m.

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