Library Board Approved Minutes - June 5, 2014

DeForest Area Public Library Regular Library Board Minutes
Thursday, June 5, 2014 at 6:00 p.m.

  1. Call to Order and Roll Call
    • President Van Iten called the meeting to order at 6:00 pm.
    • Present : Blount, Borden, Englesby, Lawrence, Van Iten.
    • Absent and excused : Gorres, Ziegler.
    • Also present : Berg, Newbegin.
  2. Approval of Agenda
    • Motion to Approve as presented : Lawrence.
    • Second : Blount.
    • Action : Approved.
  3. Approval of Regular & Special Meeting Minutes of May 1, 2014.
    • Motion to Approve as presented : Englesby.
    • econd : Lawrence.
    • Discussion : None.
    • Action : Approved.
  4. Public Presentations / Communications
    • Berg asked if the trustees had received their copy of the latest “Trustee Update”. There was a brief discussion about the upcoming webinars listed.
  5. Approval of Bills
    • Motion to Approve the Bills as presented : Blount.
    • Second: Englesby.
    • Discussion : Berg noted there were some double bills due to the early meeting last month. Some bills had not been received before the May meeting.
    • Action: All approved.
  6. Reports
    1. Director's - Berg briefly discussed the SCLS Technology Agreement and noted she will send trustees a copy before the next meeting. Berg shared the Board donation account and discussed the upcoming concerts coming out of the account. The summer concert series will be starting soon. It was also noted by Berg that the library will have a new email system later this month. Library emails will migrate to “@deforestlibrary.org”. The library purchased the domain for 10 years. Berg discussed the specialty cake pans the library will soon be circulating.
    2. President's - None.
    3. Village Update - Blount briefly discussed the water utility refunds from having to run water during the severe cold earlier this year. He noted that budget conversations were starting.
  7. Old Business
    1. Discussion of items for inclusion in Long-Range Plan 2015-2019.
      • Berg went over the comments she had added to the document and discussed some examples of long-range plans from other libraries. There was some discussion of asking for user input, using surveys, and needing a framework to build questions for users.
  8. New Business
    1. None.
  9. Future Agenda Items
    1. Job Descriptions
    2. Director's Evaluation - It was decided that a subcommittee of the officers would do the evaluation.
  10. Adjournment
    • Motion to Adjourn : Van Iten.
    • Second : Borden.
    • Action : Approved.

Meeting was adjourned at 7:15 p.m.

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