Library Board Approved Minutes - June 6, 2019

DeForest Area Public Library Regular Library Board Minutes
Thursday, June 6, 2019 at 6:00 p.m.

  1. Call to Order and Roll Call
    • President Kathy Van Iten called the meeting to order at 6:00 p.m.
    • Present: Englesby, Lawrence, Lowery arrived at 6:05 p.m.
    • Absent: Gorres, Runez, Zeimet
    • Also present: Library Director Berg.
  2. Approval of Agenda
    • Motion to Approve as presented: Englesby
    • Second: Lawrence
    • Discussion: None.
    • Action: All approved
  3. Approval of Regular Meeting Minutes of May 2nd, 2019.
    • Motion to approve minutes: Englesby
    • Second: Lawrence
    • Discussion: None
    • Action: All approved the minutes as presented.
  4. Public Presentations / Communications
    • None.
  5. Approval of Bills
    • Motion to Approve the Bills: Englesby
    • Second: Lawrence
    • Discussion: Berg explained the double utility bills for electricity and natural gas caused by how early the May meeting was in the month so those bills were sent for processing and payment and were being approved now. There was a new speaker/sound system with multiple mic capacity, and new tables for the community room being partially paid by the programming and small “capital” expense line items as well as the Workshop grant.
    • Action: All Approved
  6. Reports
    1. Director's - Berg noted that the village just adopted a new way of doing FMLA and have updated their policy. Ours will mirror theirs and will come to the next library board meeting. Indications from Dane County Library Service are that this year’s reimbursement for service to county patrons will again be going up. The adjacent county payments will also increase slightly. Berg reported that air conditioning units are rapidly approaching end-of-life and that LuAnn at the village has been working to get repair and replacement costs for the leaking condenser as well as for the entire unit. The village board approved replacing the entire unit this year. Timeline and what that will mean for the library operation have yet to be determined. The library has the opportunity to offer T-Mobile hot spots for patron use at a cost of slightly less than $30 a month. Berg will try to find money in this year’s budget to see if we can provide this service to the digitally disadvantaged. Berg requested that two library board meeting dates be changed. The July meeting would be on the 4th. This meeting was changed to the 11th of July. Berg will be on an extended vacation in October – leaving on October 2nd—so the October meeting was moved to September 30th.
    2. President's - President Van Iten thank Vice President Englesby for chairing the May library board meeting.
    3. Village Update - The Police Dept. is looking at changing some position grades and some task-tracking software which require budget amendments. The village office is going to be upgrading computer software. Options for controlling flooding at Dahl Park is being discussed. Lowery is creating an email list to inform those interested in upcoming items on the village board agenda which may be of interest.
    4. School - Berg reported that graduation went well and that the rain happened after the ceremony started and ended before people were leaving. The last day of school for everyone else is June 11th.
  7. Old Business
    1. None.
  8. New Business
    1. Review Long Range Plan monitoring data – Goal 3
      • The board reviewed the data provided for Goal 3.
  9. Future Agenda Items
    1. Review Long Range Plan with 2018 data Goal 4
    2. Review and adopted revised FMLA policy
    3. Budget
  10. Adjournment
    • Motion to Adjourn: Lowery
    • Second: Lawrence
    • Action: All approved.

Meeting was adjourned at 6:56 p.m.

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