Library Board Approved Minutes - June 7, 2018

DeForest Area Public Library Regular Library Board Minutes
Thursday, June 7, 2018 at 6:00 p.m.

  1. Call to Order and Roll Call
    • Vice President John Englesby called the meeting to order at 6 p.m.
    • Present: Englesby, Lowery, Runez, Gorres
    • Absent: Lawrence, Van Iten, Zeimet
    • Also present: Library Director Berg, Assistant Library Director Gisela Newbegin.
  2. Approval of Agenda
    • Motion to Approve as presented: Englesby
    • Second: Gorres
    • Discussion: None.
    • Action: All approved
  3. Approval of Regular Meeting Minutes of May 3, 2018.
    • Motion to approve: Gorres
    • Second: Lowery
    • Discussion: None
    • Action: All approved
  4. Public Presentations / Communications
    • Berg handed out copies of the Hogwarts Summer Academy Course Guide. Berg highlighted some of the upcoming programs and how attendance at the programs tied into the online reading program recording system and challenges.
  5. Approval of Bills
    • Motion to Approve the Bills: Lowery
    • Second: Gorres
    • Discussion: Berg noted a large expenditure with the Madison Community Foundation grant funds for the CNC X-Carve machine and other items equipping the Workshop. This month’s bills reflect the painting and finishing up of the basement rooms and the teen area upstairs.
    • Action: All Approved
  6. Reports
    1. Director's - Summer reading is underway, although not truly until school starts. Berg handed out Hogwarts Academy class programs. So far there are 198 people signed up and 1,898 books read so far. Work continues on the Workshop. Parts of the X-Carve are arriving and getting it put together is underway.
    2. President's - None.
    3. Village Update - Caryn Reinthaler from the Chamber came to the village board to ask for more funds for the 4th of July fireworks. Cost of the fireworks are higher than anticipated and because of the work being done in Fireman’s Park not all of it will be available for use on the 4th so shooting off the fireworks will be more complicated. The final plat of The Meadows in Conservancy Place was approved. The bridge in that area has had final approvals and construction should be able to start early next year. There will be an advisory referendum on “dark stores” on the November ballot.
  7. Old Business
    1. Update on Madison Community Foundation Challenge Grant
      • Newbegin reported that the grant ends June 30th, 2018. The year-to-date total is about $53,000. Lowery suggested some kind of fun run as a fundraiser. There was discussion about it. Until someone is found who can organize one and knows all the intricacies of setting up a run nothing will be done.
  8. New Business
    1. Review of Goal 2 of Long Range Plan
      • Berg had sent out the Goal 2 spreadsheet with data filled in for the previous three years. Additionally she provided the number of circulations for the kindles which had to be retrieved item by item.
  9. Future Agenda Items
    1. Long-Range Plan data monitoring: Goals 3 and 4
    2. 2019 Budget
  10. Adjournment
    • Motion to Adjourn: Gorres
    • Second: Lowery
    • Action: All approved.

Meeting was adjourned at 6:40 p.m.

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