Library Board Approved Minutes - March 1, 2018

DeForest Area Public Library Regular Library Board Minutes
Thursday, March 1, 2018 at 6:00 p.m.

  1. Call to Order and Roll Call
    • President Kathy Van Iten called the meeting to order at 6:02 p.m.
    • Present: Englesby, Lawrence, Lowery, Van Iten, Gorres, Zeimet
    • Absent: Runez
    • Also present: Library Director Berg, Assistant Library Director Gisela Newbegin.
  2. Approval of Agenda
    • Motion to Approve as presented: Englesby
    • Second: Gorres
    • Discussion: None.
    • Action: All approved
  3. Approval of Regular Meeting Minutes of February 1st, 2018.
    • Motion to approve: Zeimet
    • Second: Gorres
    • Discussion: None
    • Action: All approved
  4. Public Presentations / Communications
    • Berg handed out the newsletter for adult programs at the library.
  5. Approval of Bills
    • Motion to Approve the Bills: Englesby
    • Second: Lowery
    • Discussion: Berg noted that this bill run included a few more charges for electronic items such as Advantage and Flipster. She also noted that there is a bill from Embury for re-upholstering 12 chairs. After 16 years some of the chairs upstairs looked like they had been shredded by a large cat.
    • Action: All Approved
  6. Reports
    1. Director's - Berg noted that the DAPL Portal app is working. She also noted that access to a collection of Sesame Street E Books went live today. These books can be accessed from inside the library on our computers or at home using a DeForest Library card or on your android or Apple phone using a password and username which we can give out. The Workshop is starting to take shape and items have been ordered such as work benches and cabinets which have started to arrive.
    2. President's - President Van Iten congratulated Jan for her 30 years of service to this library and asked if Berg could be counted on for another 30 years. Berg said she’d give it her best shot. Berg was asked to include this in the minutes.
    3. Village Update - Lowery reported that the village’s snow policy is being reviewed. That TID 8 approved some infrastructure grants. There was a conversation about manhole covers and storm water runoff and new accessible playground equipment being purchased for Fireman’s park.
    4. School update. The budget process is starting. A facility study looking at condition of the buildings and capacity will be finished and reported sometime in March. Students may be planning to walk out as part of the nation-wide protest day.
  7. Old Business
    1. Update on fundraising for Challenge Grant.
      • It was noted that checks were coming in at the beginning of the year. Berg noted that the endowment balance currently is $53,642.75. The challenge grant ends in June, 2018.
  8. New Business
    1. Discussion of Side-by-Side 2017 Public Library Annual Report.
      • Discussion: Berg noted that this report received its final approval this morning at about noon when it was locked. These numbers don’t mean anything without context and comparables. Berg will put this data into the same spreadsheet she does every year so that year-to-year comparisons can be made. Signed physical copies of this report go to the library system and Dane County Library System.
    2. Discussion and possible approval of Library Director getting a Village of DeForest credit card For library purchases.
      • Motion to approve: Gorres
      • Second: Zeimet
      • Discussion: Berg explained that after all these years of using a personal credit card, it seemed appropriate to get a village card. This would be the same as other department heads have and have the same credit limit. Receipts would be required to match charges on the statement.
      • Action: All approved.
  9. Future Agenda Items
    1. Long-Range Plan data monitoring
  10. Adjournment
    • Motion to Adjourn: Englesby
    • Second: Lawrence
    • Action: All approved.

Meeting was adjourned at 7:05 p.m.

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