Library Board Approved Minutes - March 2, 2017

DeForest Area Public Library Regular Library Board Minutes
Thursday, March 2, 2017 at 6:00 p.m.

  1. Call to Order and Roll Call
    • President Van Iten called the meeting to order at 6:00 pm.
    • Present: Englesby, Gorres, Lawrence, Runez.Van Iten,
    • Absent: Blount, Hable
    • Also present: Library Director Berg
  2. Approval of Agenda
    • Motion to approve as presented: Lawrence
    • Second: Englesby
    • Discussion: None.
    • Action : Approved.
  3. Approval of Regular Meeting Minutes of February 2nd, 2017.
    • Motion to approve as presented: Englesby
    • Second: Gorres
    • Discussion : None.
    • Action : Approved.
  4. Public Presentations / Communications
    • Berg distributed the “What’s Happening Newsletter”. Jessica Svetlik, the library’s digital librarian and webmaster demonstrated the new reading program software, Wandoo. The board was impressed both by the software and by Jessica’s knowledge of the program in such a short time.
  5. Approval of Bills
    • Motion to Approve the Bills: Englesby
    • Second : Gorres.
    • Discussion : Berg noted that one of the bills being paid was for the Wandoo/ Boopsie/ Signup bundle of software. She also noted the reimbursement for customized candy hearts which will be used during National Library Week.
    • Action : All approved.
  6. Reports
    1. Director's - Berg explained what the Boopsie app would look like and showed the Seattle Public Library app which she has installed on her phone.
    2. President's - None.
    3. Village Update - There was a brief discussion of the spring election and the candidate forum being hosted at the library.
  7. Old Business
    1. Update on fundraising for Challenge Grant.
      • Berg stated that the annual report from Madison Community Foundation for the library’s endowment fund had arrived and that the current value was $29,659. About $12,000 in donations was added this year and some gains were made in the portfolio.
    2. Discussion and approval of 2017 Annual Report.
      • A signed copy of the final version of the Annual Report to DPI had been distributed with the board packet.
      • Motion to approve this final version of the Annual Report: Englesby
      • Second : Gorres.
      • Discussion: Berg handed out a spreadsheet with side-by side comparisons of annual report data since 2010. Trends were discussed.
      • Action : All approved.
  8. New Business
    1. Long Range Plan 2015-2020 success indicators.
      • This will be brought back every month but until Boopsie and Wandoo are implemented, staff will not have the time to discuss possible indicators.
  9. Future Agenda Items
    1. Long Range Plan 2015-2020.
  10. Adjournment
    • Motion to Adjourn: Lawrence
    • Second: Gorres
    • Action: All approved.

Meeting was adjourned at 6:43 p.m.

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