Library Board Approved Minutes - March 5, 2020

DeForest Area Public Library Regular Library Board Minutes
Thursday, March 5, 2020 at 6:00 p.m.

  1. Call to Order and Roll Call
    • President Kathy Van Iten called the meeting to order at 6:04 p.m.
    • Present: Englesby, Lawrence, Van Iten
    • Absent: Gorres, Lowery, Runez, Zeimet,
    • Also present: Library Director Berg
  2. Approval of Agenda
    • Motion to Approve as presented: Englesby
    • Second: Lawrence
    • Discussion: None.
    • Action: All approved
  3. Approval of Minutes of February 6th meeting.
    • Motion to approve minutes: Lawrence
    • Second: Englesby
    • Discussion: Board member was neither present or absent
    • Action: All approved with the Runez included as present.
  4. Public Presentations / Communications
    • Berg handed out order forms for T-shirts being sold by the Friends; the upcoming events brochure; and Papa Murphy reminders that pizza’s ordered every Thursday this month earns a donation for the library.
  5. Approval of Bills
    • Motion to Approve the Bills: Lawrence
    • Second: Englesby
    • Discussion: Berg pointed out the credit card charge for the hotel and parking in Nashville while attending the Public Library Association conference. Otherwise the bills are for books, AV items, and utilities. Our Winter Reading theme will be owl-based and we were able to buy t-shirts with owls on them now at a really good price.
    • Action: All Approved
  6. Reports
    1. Director's - The library’s app is still not working. We gave them the information for connecting the API. Nothing has happened in the 4 weeks since we sent it. We do get an invoice for the software every Tuesday. Library staff has seen demos of Caperia and Communico products. Berg talked to these vendors at PLA and found one more vendor after via post conference email. There were lots of sessions on inclusivity and equity. Some very inspiring. Library Staff will be having a programming retreat in April and we will start planning All Abilities programs for children, teens, and adults. There were a couple of project looking at how diverse a library collection is as well as identifying diverse aspects of children’s books. MCF has informed Berg that there is 4.25% of the library fund’s average balance available for distribution. This would be about $2,200. It would be nice to do something “big” with this – or wait until there is a larger distribution—to draw attention to the good work this fund can support. The $23 Dodge County reimbursement from 2019 has arrived.
    2. President's - President Van Iten thanked Vice President Englesby for chairing last month’s meeting.
    3. Village Update - None.
  7. Old Business
    1. None.
  8. New Business
    1. Review of Annual Report Data in Side-by-Side format.
      • Berg highlighted some of the increases and decreases from last year. Many of the changes are due to a change in what and how data is collected. It is a snap shot which shows that programming is increase as is online use. Circulation of physical items continues to decline, but not as rapidly.
  9. Future Agenda Items
    1. Review Inclusive Services & Assessment Guide for WI Public Libraries.
    2. Annual Meeting of the Library Board.
  10. Adjournment
    • Motion to Adjourn: Englesby
    • Second: Lawrence
    • Action: All approved.

Meeting was adjourned at 6:38 p.m.

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