Library Board Approved Minutes - March 7, 2013

DeForest Area Public Library Regular Library Board Minutes
Minutes Thursday, March 7, 2013 at 6:00 p.m.

1. Call to Order and Roll Call
   • President Van Iten called the meeting to order at 6:00 pm.
   • Present : Bales, Blount, Englesby, Lawrence, Van Iten.
   • Absent and excused : Gorres, Zeimet.
   • Also present : Berg, Newbegin.
2. Approval of Agenda
   • Motion to Approve as presented : Lawrence.
   • Second : Englesby.
   • Action : Approved.
3. Approval of Regular Meeting Minutes of February 14, 2013.
   • Motion to Approve as presented : Bales.
   • Second : Englesby.
   • Discussion : None.
   • Action : Approved.
4. Public Presentations / Communications
   • Berg presented a letter from the Audubon Society thanking the library for hosting their recent presentation.
5. Approval of Bills
   • Motion to Approve the Bills as presented : Lawrence.
   • Second : Englesby.
   • Discussion : Berg noted that this was a smaller bill run because the last meeting was only three weeks ago. There was a large bill from Capstone for children's books which is a one-time-per year purchase. The Freegal subscription was stopped as of today due to issues with the company.
   • Action : Approved.
6. Reports
   1. Director's - Berg reported that the Google guys were here on Monday and mapped the interior of the library. Jack Caldwell, the new development coordinator of the village stopped by to introduce himself. He is an author of Austen fanfic and will help out at a book discussion celebrating the 200th anniversary of the publication of "Pride and Prejudice". On 3/14 the Dane County librarians will be meeting here. We will be celebrating Pi day at the library on that day as well. On the 21st, the South Central Library System All Directors meeting will be here. On April 4th the Dane County Library Board will be meeting here. A weather spotters training session is also scheduled here. Berg noted that the WAPL (Wisconsin Association of Public Libraries) annual conference was May1-3 so the May board meeting will need to be moved. The American Library Association is in Chicago this summer which makes going to the exhibits affordable.
   2. President's - None.
   3. Village Update - Staff had put together a wish list of some projects to do if funds were available. Some projects were approved such as extending the sidewalk on Holum. A new development director was hired to replace Greg Fram.
7. Old Business
   1. Discussion of Budget and Operations document.
      • Berg had updated the document with data from the 2012 Annual Report and expanded the staffing section to include information about standards. Blount suggested the document be shared with the village administrator and clerk, changes made as per their suggestions, and then ask to be put on the village board agenda. The library board thought the document looked good and had good explanations of how the library works.
   2. Discussion of Long Range Plan.
      • The plan in a worksheet with a comment column was discussed. There was a discussion about replacing computers which are now (mostly) in the operating budget and the South Central Library System requirements (high end and expensive) computers on the network. There was discussion about dropping a number of the goals since they had been accomplished and adding one for fundraising. Berg will start a draft that does this for the next library board meeting. This led to a discussion about starting a major fundraising push in 2014 since that would be the 50th anniversary of the library. Blount noted that the fire department had done something similar. It was noted that doing some fundraising events this year would help staff and the community gain experience around the idea so that a bigger push could be done next year.
8. New Business
   1. None.
9. Future Agenda Items
   1. Review Employee Handbook.
10. Adjournment
    • Motion to Adjourn : Lawrence.
    • Second : Bales.
    • Action : Approved.

Meeting was adjourned at 6:57 p.m.
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