Library Board Approved Minutes - March 7, 2019

DeForest Area Public Library Regular Library Board Minutes
Thursday, March 7, 2019 at 6:00 p.m.

  1. Call to Order and Roll Call
    • President Van Iten called the meeting to order at 6 p.m.
    • Present: Gorres, Lawrence, Lowery, Englesby, Van Iten, Zeimet
    • Absent: Runez,
    • Also present: Library Director Berg, Assistant Library Director Christa Tollefson.
  2. Approval of Agenda
    • Motion to Approve as presented: Lawrence
    • Second: Gorres
    • Discussion: None.
    • Action: All approved
  3. Approval of Regular Meeting Minutes of February 7th, 2019.
    • Motion to approve minutes: Gorres
    • Second: Lowery
    • Discussion: None
    • Action: All approved
  4. Public Presentations / Communications
    • Berg introduced the new Assistant Library Director to the library board. Tollefson told a little about her background and some of the work she has started doing at the library.
  5. Approval of Bills
    • Motion to Approve the Bills: Englesby
    • Second: Zeimet
    • Discussion: Berg pointed out the first monthly bill for Kanopy. This is based on number of items viewed by our patrons at $2 per view. Berg also noted that Zoobean will be replacing Wandoo as our reading program software. It costs more but it actually does a whole lot more. It has a mobile app and will link back to the ILS catalog. It has a better interface for families. Annual digital fees for Overdrive and the Advantage Program as well as Flipster.
    • Action: All Approved
  6. Reports
    1. Director's - Berg reported the library is still waiting for the DiscoverMobile migration from Boopsie. It has yet to happen and has been pending since last summer. Berg spent a lot of time with Svetlik to get an Apple Developer account and become a developer. This is so the DiscoverMobile app can be put in the Apple Store. The annual fee will be waived since we are a non-profit, educational, unit of government – all of which would qualify for free use but Apple is not quite sure that we qualify. Berg updated the board about the balance of the Endowment fund as of yearend.
    2. President's - None.
    3. Village Update - The lowest qualified bids on Russel, Market, and Park Street have been taken. The new police chief will be sworn in Friday pending the positive outcome of contract negotiations.
    4. School - Information for the referendum continues to be disbursed.
  7. Old Business
    1. None.
  8. New Business
    1. Review Annual Report data and trends.
      • Berg noted the color scheme used on the spreadsheet to show increases and decreases. Trends locally mirrored trends nationally.
    2. Discussion and possible approval of employee handbook policy – snow days.
      • Berg noted that this has never come up in previous years. The severity of this winter and needing to close the library for safety reasons has brought this forward. Hourly people don’t get paid if they don’t Work. Salaried people get paid to do the job so if the library closes early or is closed for a day professional staff have work they can do from home or can make up the time with the approval of the library director. This policy address this and another situation as well.
      • Motion to approve: Lowery
      • Second: Gorres
      • Discussion: None.
      • Action: All approved.
  9. Future Agenda Items
    1. Review Long Range Plan with 2018 data.
    2. Annual Report.
  10. Adjournment
    • Motion to Adjourn: Lawrence
    • Second: Gorres
    • Action: All approved.

Meeting was adjourned at 7:02 p.m.

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