Library Board Approved Minutes - May 2, 2019

DeForest Area Public Library Regular Library Board Minutes
Thursday, May 2, 2019 at 6:00 p.m.

  1. Call to Order and Roll Call
    • Vice President Englesby called the meeting to order at 6 p.m.
    • Present: Gorres, Englesby, Lawrence, Zeimet, Lowery arrived at 6:07; Runez arrived at 6:10
    • Absent: Van Iten
    • Also present: Library Director Berg.
  2. Approval of Agenda
    • Motion to Approve as presented: Lawrence
    • Second: Gorres
    • Discussion: None.
    • Action: All approved
  3. Approval of Regular Meeting Minutes of April 4th, 2019.
    • Motion to approve minutes: Lawrence
    • Second: Gorres
    • Discussion: None
    • Action: All approved the minutes as presented.
  4. Public Presentations / Communications
    • None.
  5. Approval of Bills
    • Motion to Approve the Bills: Zeimet
    • Second: Gorres
    • Discussion: Berg noted that a couple of the bills have to do with Christa getting certified as a notary. There are now three on staff. Two others are in the process. This past week licenses for selling alcohol were due and there was a steady stream of people needing application forms to be notarized. The rest of the bills are mostly library materials and supplies.
    • Action: All Approved
  6. Reports
    1. Director's - Berg noted that the Endowment fund had $2,525 in donations during April. A direct mailing as for funds for programming has brought in $2,195 to date with a 13% response rate.
    2. President's - None.
    3. Village Update - Lowery noted that the village board approved permits for the Dragon Arts Fair and the 4th of July parade. She noted that general obligation bonds were approved to fund capital and TID projects. The Police and Fire Departments presented an after-action review of this spring’s flooding.
    4. School - Runez noted that the design process is underway for the intermediate school and that there is a campaign underway to fund turf for stadium. There was some discussion about the capacity of the elementary schools.
  7. Old Business
    1. None.
  8. New Business
    1. Review Long Range Plan monitoring data – Goal 2
      • The board reviewed the data provided for Goal 2. Some measures were up and some down with generally an upward trend line. There was some discussion about how difficult it is to get patrons to use the library’s databases.
  9. Future Agenda Items
    1. Review Long Range Plan with 2018 data Goals 3 & 4
    2. Annual Meeting – June at 5:55 p.m.
  10. Adjournment
    • Motion to Adjourn: Gorres
    • Second: Zeimet
    • Action: All approved.

Meeting was adjourned at 6:35 p.m.

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