Library Board Approved Minutes - May 5, 2022

DeForest Area Public Library Regular Library Board Minutes
Thursday, May 5, 2022 at 6:00 p.m.

  1. Call to Order and Roll Call
    • The meeting was called to order at 6 President Kathy Van Iten
    • Present: Englesby, Gorres, Landgraf, Lawrence, Runez, and Zeimet
    • Absent: None.
    • Also present: Library Director Berg
  2. Approval of Agenda
    • Motion to approve as presented: Zeimet
    • Second: Landgraf
    • Discussion: None.
    • Action: All approved.
  3. Approval of Minutes of the April 7th, Meeting
    • Motion to approve the minutes: Englesby
    • Second: Zeimet
    • Discussion: None
    • Action: All approved as amended to reflect Lawrence was absent.
  4. Public Presentations / Communications
    • None.
  5. Approval of Bills – Berg had emailed out the bill run prior to the meeting
    • Motion to Approve the Bills: Englesby
    • Second: Runez
    • Discussion: This month’s bill run includes the first annual payment to TBS for the scanner/ fax and wireless printing. It also includes the annual payment for SenSource—the people counter device and software. Berg asked that bills which had arrived late be included so that the MG& E bill was included bringing the total to $15,945.73 Aside from paying the MG& E bill and the above mentioned bills, the rest of the bills were all books and utilities and a couple of chairs for people working at the circulation desk.
    • Action: All Approved
  6. Reports
    1. Director's - Berg reported she has taken over the task of ordering books and AV materials as well as selecting them. In the long run this will streamline the process and let our new Tech Service librarian / cataloger spend more time getting books ready to circulate so the public gets those items sooner. The Dane County Librarians committee looking at adjusting the reimbursement formula has decided to recommend hiring a consultant to look at the issue and offer possible scenarios. Berg noted that at the Chamber of Commerce lunch meeting at the library the group came up with the tag line “We’ve got that”. Library board members liked the tagline so Berg will include it in the final, “nicely formatted” Long Range Plan.
    2. President's - None.
    3. Village Update - Landgraf noted that he had been reappointed to the library board as had Lawrence and Zeimet. An expansion of the Fire Department is being looked at that would include beds. It originally looked to be 1. 1.1 million dollars but the bids came in a 1.8 million. All the trades are very busy and inflation is adding to all the building costs. Having better facilities should help with retention of EMS and firefighters. The village is looking at a swimming pool. The mountain bike trail committee is looking at different sites.
  7. Old Business
    1. None.
  8. New Business
    1. Staff Showcase – Teen Librarian & Digital Librarian.
      • Teen Librarian, Raechel Schink, talked about the programs she offers and about working with Harvest Middle School Runez commented on what a great partnership this is for middle school students. Jessica Svetlik talked about all the things she sets up digitally for the reading programs, work on the website upgrade and re-do that is coming in August, and showed some of the 3-d miniatures she prints for the miniature painting program she and Schink offer monthly. Both librarians organize and participate in board gaming programs offered regularly at the library.
  9. Future Agenda Items
    1. Annual Meeting at the June 2nd meeting – Election of Officers, etc.
  10. Adjournment
    • Motion to Adjourn: Zeimet
    • Second: Runez
    • Action: All approved.

Meeting was adjourned at 7:02 p.m. Next meeting June 2nd, 2022.

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