Library Board Approved Minutes - May 7, 2020

DeForest Area Public Library Regular Library Board Minutes
Thursday, May 7, 2020 at 3:00 p.m.

  1. Call to Order and Roll Call
    • President Kathy Van Iten called the meeting to order at 3:03 p.m.
    • Present: Englesby, Gorres, Lawrence Lowery, Runez (arrived at 3:10), Zeimet, Van Iten
    • Absent:
    • Also present: Library Director Berg
  2. Approval of Agenda
    • Motion to Approve as presented: Lawrence
    • Second: Zeimet
    • Discussion: Lowery wanted the Zoom information on the Agenda. Berg advised against it since it is not considered good practice to post that information because of Zoom Bombing and hacking. The public Can gain access to the meeting by contacting Berg who will give all the information for attending the meeting to the person via Zoom or telephone. This information is at the bottom of the agenda. There is the option of attending the meeting in person as well. The board felt this was adequate.
    • Action: All approved
  3. Approval of Minutes of April 2nd meeting.
    • Motion to approve minutes: Zeimet
    • Second: Gorres
    • Discussion: None
    • Action: All approved
  4. Public Presentations / Communications
    • There were no presentations nor communications.
  5. Approval of Bills
    • Motion to Approve the Bills: Runez
    • Second: Lowrey
    • Discussion: Berg pointed out items related to Covid-19. This is a relatively small bill run with only normal bills such as utilities and books. Berg noted the payment for a Virtual Animation program which is a first for the library. It is being paid for by the Madison Community Foundation grant that we should have finished up early this year. She also noted that Boopise had mostly been fixed so that bill was being paid in this run. There was a discussion about authorizing Berg to sign off on the bill run so that the treasurer didn’t have to sign in person. The consensus was that she could sign. Formal authorization could be done at the June meeting if necessary.
    • Action: All Approved
  6. Reports
    1. Director's - At the last library board meeting the library was operating under the first Safer at Home order. Prior to the April 24th expiration of the 1st order, a second order allowing libraries to provide curbside service was issued. This order took effect at 8 a.m. on April 24th. The library started providing curbside service on the 24th. Consistent daily hours of 9:30 to 5:30 Monday through Saturday were set. Staffing has not been an issue. Even as curbside delivery is being tweaked all staff is starting to think about how staged reopening will look. Plans for a virtual start of the Summer Reading Program and how to provide programs, especially the Concerts in the Park and Concerts at the Rocks have been strategized. Conversations with the Police Department have given the nod to drive-in Concerts at the Rocks. A drive-by launch to the Summer Reading Program has also been okayed. Library staff will be outside on May 15th at 4 p.m. along Library Street to wave at cars that wish to drive by. I think a princess / pirate theme is being encouraged (not for staff for decorating cars or signs). Board members are invited to either drive-by or stand with staff at a socially-distanced interval along Library Street. Berg talked about guidelines from the Division for Libraries and Technologies which will be forthcoming about reopening public libraries. There are a lot of things to be consider. It will be turning the dial to ramp up service. HVAC people continue to be in our building daily as they are working on balancing the building and getting valves working.
    2. President's - None.
    3. Village Update - Lowery noted that the Farmer’s Market would be starting on June 2nd with curbside pickup from 3-6 p.m. Lowery noted that Karben4 was having a curbside event around the park. There are two new board village board members. Lowery has been reappointed to the library board. She noted that the police presented their annual report at the last village board meeting and that OWI arrests had gone done, but that mental health issues had increased.
  7. Old Business
    1. None.
  8. New Business
    1. Authorize SCLS to submit Adjacent County Reimbursement Requests.
      • Berg noted that this is an annual approval. This year’s reimbursement is $39,932 compared to $41,186 last year which is a difference of $1,254. The form had already been signed by Berg due to a time constraint from SCLS and the statute. Approval authorizes the request.
      • Motion to approve policies: Gorres
      • Second: Zeimet
      • Discussion:
      • Action: All approved
  9. Future Agenda Items
    1. Review Inclusive Services & Assessment Guide for WI Public Libraries.
    2. Annual Meeting of the Library Board.
  10. Adjournment
    • Motion to Adjourn: Zeimet
    • Second: Lowery
    • Action: All approved.

Meeting was adjourned at 3:56 p.m.

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