Library Board Approved Minutes - November 1, 2012

DeForest Area Public Library Regular Library Board Minutes
Thursday, November 1, 2012 at 6:00 p.m.

  1. Call to Order and Roll Call
    • President Van Iten called the meeting to order at 6:00 pm.
    • Present : Blount (by phone), Englesby, Gorres, Lawrence, Van Iten.
    • Absent and excused : Bales, Zeimet.
    • Also present : Judd Blau, Berg, Newbegin.
  2. Approval of Agenda
    • Motion to Approve as presented : Lawrence.
    • Second : Gorres.
    • Action : Approved.
  3. Approval of Regular Meeting Minutes of October 4, 2012.
    • Motion to Approve as presented : Englesby.
    • Second : Lawrence.
    • Discussion : None.
    • Action : Approved.
  4. Public Presentations / Communications
    • None.
  5. Approval of Bills
    • Motion to Approve the Bills as presented : Gorres.
    • Second : Englesby.
    • Discussion : Berg noted it was a short bill run because of the short time between meetings.
    • Action : Approved.
  6. Reports
    1. Director's - Berg reported the WLA executive director resigned this week and Berg is now on the WLA Personnel Committee which will search for a new executive director. Berg also reported on the candidate forum held recently at the library and noted she had received positive comments concerning the forum. The recent Beyond the Page trivia contest was also discussed.
    2. President's - None.
    3. Village Update - Blount reported the Village has been focused on working through the budget.
  7. Old Business
    1. Discussion and possible approval of revised General Policy Manual.
      • Motion to approve the revised General Policy Manual as presented : Englesby.
      • Second : Gorres.
      • Discussion : None.
      • Action : Approved.
    2. Discussion of 2013 budget - Berg noted there were no changes from the last meeting. She explained there have been several meetings between Village staff and Library staff about how the library works, service levels, etc.; and she noted the MOU between the Village and the Library would help determine the library budget. Blount reported the Village had set their budget numbers and a public hearing on the Village budget has also been set. Blount mentioned the possibility of hiring library consultants. Berg noted she has been working to create a library document similar to what the Community/Senior Center created for the Village Board. Blount suggested also looking at a similar document from the Police Department. Berg discussed library standards again.
  8. New Business
    1. Discussion and possible approval of Agreement to Participate in SCLS Shared ILS and Technology Services.
      • Motion to reluctantly approve Agreement to Participate in SCLS Shared ILS and Technology Services : Gorres.
      • Second : Lawrence.
      • Discussion : None.
      • Action : Approved.
    2. Discussion and possible approval of the Memorandum of Understanding between the Village and the Library.
      • There was discussion about the MOU and fundraising. Judd Blau noted the MOU can be modified at any time.
      • Motion to Approve the Memorandum of Understanding between the Village and the Library as presented : Lawrence.
      • Second : Gorres.
      • Discussion : Berg noted that signature lines should be added, and both she and Blau brought up the possibility of a Board to Board meeting.
      • Action : Approved.
  9. Future Agenda Items
    1. Review Employee Handbook.
  10. Adjournment
    • Motion to Adjourn : Lawrence.
    • Second : Englesby.
    • Action : Approved.

Meeting was adjourned at 7:05 pm.

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