Library Board Approved Minutes - November 7, 2019

DeForest Area Public Library Regular Library Board Minutes
Thursday, November 7, 2019 at 6:00 p.m.

  1. Call to Order and Roll Call
    • President Kathy Van Iten called the meeting to order at 6:00 p.m.
    • Present: Englesby, Gorres, Lowery Lawrence, Van Iten
    • Absent: Zeimet, Runez,
    • Also present: Library Director Berg, Assistant Director Christa Tollefson
  2. Approval of Agenda
    • Motion to Approve as presented: Englesby
    • Second: Gorres
    • Discussion: None.
    • Action: All approved
  3. Approval of Minutes of September 30th, 2019 Board meeting..
    • Motion to approve minutes: Lowery with friendly amendment to change day to “Monday”
    • Second: Gorres
    • Discussion: None
    • Action: All approved as amended
  4. Public Presentations / Communications
    • None.
  5. Approval of Bills
    • Motion to Approve the Bills: Gorres
    • Second: Lawrence
    • Discussion: Berg noted that this was a very large bill run since it hadn’t been the last meeting was before October started and this November meeting is as late as a meeting can be in the month. There is a set of utility bills that have already been paid by the village at the bottom of the bills to be approved this month. There is a reimbursement to me for half-price candy bought for the 4th of July parade. Otherwise the bills are mostly for books and movies
    • Action: All Approved
  6. Reports
    1. Director's - Berg mentioned the NBC Today Show segment that used our library for part of its backdrop on stay-at-home dads. Four of us went to pick up the TARDIS created by a Stoughton Eagle Scout. It is being loaned to us for a Doctor Who-themed escape room. Parks & Rec wants to use our rooms for some of their programs which would mean a change to room-use policy. It looks like the new boilers and controllers might be scheduled for replacement in April. One of our copiers died and parts are no longer available. We have a copier the public can use that can replace that one. All our copiers and public/ networked printer are approaching end of life. Luann Leggett had referred this copier salesman to me. I am waiting for a proposal. There was a brief discussion of the Macmillan embargo on ebook copies for libraries.
    2. President's - President Van Iten thanked Vice President Englesby for filling in for her at the last meeting. She noted that though appearing small in number seemed to have been handled very efficiently.
    3. Village Update - Lowery noted that the village there will be a budget hearing on November 19th and the vote to approve will follow. The budget will be an increase of 2.99%. The Storm Water Utility will be purchasing a Vac Truck to pick up leaves. There is talk about buying an Aquadam (a water filled cofferdam product) to use if flooding occurs to retain water and free up sandbags for residents. There is talk about doing a splash pad and pool study.
    4. School - Berg noted that there is the High School Musical “Legally Blonde” being presented this weekend. That design plans for the referendum buildings continue, and that there will be a community open house on November 18th to update the community on building plans.
  7. Old Business
    1. 2020 Budget Update
      • Library Director Berg has no news but the proposed budget falls within the 2.99% the village budget Proposes.
  8. New Business
    1. Review General Policies section 2.
      • The policy was viewed and a few corrections and changes were proposed. Those changes along with those from the part one review will be made and the entire document will come back for approval at the next library board meeting.
    2. Review Employee Handbook update
      • There was some discussion about the handbook in general. Specific language around “other employment” were made. Berg will ask Corie Hoffman, Village HR Director, to review it and this document too will come back for approval but probably not until the beginning of 2020.
  9. Future Agenda Items
    1. Approve General Policies and DPI Inclusive Services Assessment Guide
    2. 2020 Budget
    3. Approve updated Employee Handbook to align with Village handbook.
  10. Adjournment
    • Motion to Adjourn: Englesby
    • Second: Gorres
    • Action: All approved.

Meeting was adjourned at 7:00 p.m.

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