Library Board Approved Minutes - October 4, 2012

DeForest Area Public Library Regular Library Board Minutes
Thursday, October 4, 2012 at 6:00 p.m.

  1. Call to Order and Roll Call
    • President Van Iten called the meeting to order at 6:00 pm.
    • Present : Bales, Blount, Englesby, Gorres, Van Iten, Zeimet.
    • Absent and excused : Lawrence.
    • Also present : Berg, Newbegin.
  2. Approval of Agenda
    • Motion to Approve as presented : Gorres.
    • Second : Zeimet.
    • Action : Approved.
  3. Approval of Regular Meeting Minutes of September 6, 2012.
    • Motion to Approve as presented : Englesby.
    • Second : Gorres.
    • Discussion : None.
    • Action : Approved.
  4. Public Presentations / Communications
    • None.
  5. Approval of Bills
    • Motion to Approve the Bills as presented : Gorres.
    • Second : Zeimet.
    • Discussion : Berg noted the bill for Janway bags and explained the themed "Bag of Books" that will soon be in the children's area and available for checkout. She also noted a new portable sound system was purchased to replace the library's old system. Invoices for books, replacement bulbs and light ballasts were also discussed, along with the purchase of an I-Pad for use in the library's "Technology Petting Zoo". Berg explained the "Technology Petting Zoo" and how it allows people in the community to try out new devices and learn how to use them, with the help of library staff.
    • Action : Approved.
  6. Reports
    1. Director's - Berg discussed the newspaper's recent insert about local libraries and reported on the Riders for Reading and the Dane County Libraries Trivia Contest, both of which were part of the Beyond the Page Campaign. Berg reported she had been contacted by the Village about a Board to Board meeting to discuss the facilities agreement. The Library Board agreed and asked Berg to set up the meeting details with the Village.
    2. President's - None.
    3. Village Update - Blount noted the annual Fire Department Open House would be Saturday, October 13 and mentioned some of the expected activities. He also reported the Village Board was now concentrating on budgets.
  7. Old Business
    1. Discussion and possible approval of revised General Policy Manual.
      • Motion to approve the revised General Policy Manual as presented : Englesby.
      • Second : Bales.
      • Discussion : None.
      • Action : Approved. Dr. Bales asked Berg to send the Board members an updated, clean copy of the manual.
    2. Discussion of 2013 budget - Berg handed out copies of the document she and Barb Green from the Village had discussed and worked on earlier, and explained how some line items had been consolidated. The preliminary budget and library revenue information was discussed. Bales asked Berg to provide budget estimates for employee increases.
  8. New Business
    1. Discussion and possible approval of Agreement to Participate in SCLS Shared ILS and Technology Services. - There was discussion about the agreement. Bales asked Berg to bring back her recommendations.
  9. Future Agenda Items
    1. Review Employee Handbook.
  10. Adjournment
    • Motion to Adjourn : Englesby.
    • Second : Gorres.
    • Action : Approved.

Meeting was adjourned at 7:25 pm.

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