Library Board Approved Minutes - October 4, 2018

DeForest Area Public Library Regular Library Board Minutes
Thursday, October 4, 2018 at 6:00 p.m.

  1. Call to Order and Roll Call
    • President Kathy Van Iten called the meeting to order at 6 p.m.
    • Present: Englesby, Lowery, Van Iten, Lawrence, Runez, Zeimet
    • Absent: Gorres
    • Also present: Library Director Berg, Assistant Library Director Gisela Newbegin.
  2. Approval of Agenda
    • Motion to approve as presented: Englesby
    • Second: Zeimet
    • Discussion: None.
    • Action: All approved
  3. Approval of Regular Meeting Minutes of September 6th, 2018.
    • Motion to approve minutes: Lawrence
    • Second: Englesby
    • Discussion: Two amendments were proposed and accepted as friendly amendments to the main motion.
    • Action: All approved
  4. Public Presentations / Communications
    • None.
  5. Approval of Bills
    • Motion to Approve the Bills: Zeimet
    • Second: Englesby
    • Discussion: Berg noted that there were a lot of books on this bill run. Two regular bills, Amazon and CenturyLink are not included. The Amazon bill, due to confusion in applying checks/ credits to invoices which now appears to be sorted out, has nothing owed this month. This month’s statement which is due to arrive very soon will let us know if things are truly sorted out. The second, the CenturyLink bill, does not appear to have made it through the mail to us. There was a question about The Child’s World invoice: Was this a new vendor? Berg replied that we buy books from this vendor through a book salesman that she sees once or twice a year.
    • Action: All Approved
  6. Reports
    1. Director's - Berg noted that a question about sponsorship, specifically Oriental Trading Company has arisen and asked for the board’s guidance on the proposition. Berg noted that library staff will be having eight hours of Mental First Aid training in December. She heard about this training at the Dane County Librarians’ Meeting and recognized the Director of Journey Mental Health Center. Dan Muxfield – a former Town of Vienna board member. Dates have been set. The budget line item for dues/training will overrun with this but this is an important training to do, overall, the library budget is on track. Berg has also been in communication with Interim Police Chief Chris Riedel about active shooter training. Berg is waiting to hear from the instructors to set up a time. The Friends are donating a Meural digital display for recognizing donors both to the endowment and to Beyond the Page. Berg just received notice (at 4:45 p.m. today) that the Workshop 2.0 grant was funded with additional funds added to round up to total to $6,700.
    2. President's - None.
    3. Village Update - Lowery noted that Fleet Farm had had a soft opening this past week and the grand opening was set for Saturday, October 6th.Mention was made of the Highway 19 re-design, the progress on River Road, the Jefferson Square street issue, and approving smaller square footage for senior housing. Lowery said that the tax levy, preliminarily, would be going from $7.32 to $7.58 which is about a 3.58% increase. She also stated that the village board had asked the library board to come to the next meeting and talk about the Long Range Plan and evaluation of the director. There was discussion about the purpose of the library board’s appearance. It was determined that President Van Iten would talk to Village President Blau.
  7. Old Business
    1. Discussion of Long Range Plan 2016-2021
      • Goal 1 of the long range plan was revisited. Goal 2 was discussed in detail and those additions and deletions will be incorporated. When all the goals have been gone through the edited document will come to the library board for a read through and approval.
    2. Discussion and possible approval of the 2019 Budget draft.
      • Berg emailed the budget draft approved by the library board at its September meeting to Village Administrator, Steve Fahlgren. He said he would contact me if he had any questions. Berg hasn’t heard from him. No action is required at this point.
  8. New Business
    1. None.
  9. Future Agenda Items
    1. 2019 Budget as needed
    2. Long Range Plan Goal 3&4
  10. Adjournment
    • Motion to Adjourn: Lowery
    • Second: Runez
    • Action: All approved.

Meeting was adjourned at 7:22 p.m.

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