Library Board Approved Minutes - October 5, 2017

DeForest Area Public Library Regular Library Board Minutes
Thursday, October 5th, 2017 at 6:00 p.m.

  1. Call to Order and Roll Call
    • President Kathy Van Iten called the meeting to order at 6:50 pm.
    • Present: Englesby, Lowery, Van Iten. Runez arrived at 7:08
    • Also present: Library Director Berg
  2. Approval of Agenda
    • Motion to approve as presented: Lowery
    • Second: Englesby.
    • Discussion: None.
    • Action: All approved.
  3. Approval of Regular Meeting Minutes of September 7th.
    • Motion to approve: Englesby
    • Second: Lowery.
    • Discussion: None.
    • Action: All approved.
  4. Public Presentations / Communications
    • Berg handed out the newsletter of “What’s Happening” for adult programs.
  5. Approval of Bills
    • Motion to Approve the Bills: Van Iten
    • Second: Englesby.
    • Discussion: Berg noted that the water bill and electricity arrived in time to get paid with this month’s bill run. She noted that some of the bills such as the Janway media bags and Badger Popcorn would last well into next year. She also noted that book orders that will arrive in December have been placed and going forward the book orders will be for 2018.
    • Action : All approved.
  6. Reports
    1. Director's - Berg updated the board on staffing challenges and on the Integrated Library System (ILS) demonstrations and evaluations that had been occurring here the past three days.
    2. President's - None.
    3. Village Update - Lowery reported on Fleet Farm approval. That Calvin Boldebuck from Mark Pocan’s office was at the village board meeting. He was going to look into the progress of the Innovation Drive bridge with the Army Corps of Engineers and also at legislation that looked to roll back some of the requirements for ADA accommodations.

      Runez gave a brief update about the school district. He noted the nice turn out at the Eagle Point Elementary School dedication ceremony. He mentioned that the district is having a facility study done, that students keep coming to the district, and that growth is a good thing.
  7. Old Business
    1. Update on fundraising for Challenge Grant.
      • Berg noted that a financial statement from Madison Community Foundation showed that $850 had been donated last month.
    2. Discussion and possible approval of draft 2018 Budget.
      • There was a long discussion of the budget and some of the concerns the village board expressed. Library board members were willing to discuss this with the village board. There was discussion about the employment climate of Dane County and how hard it was to attract and retain good employees and how stiff the competition is. No action was taken.
  8. New Business
    1. Discussion of Part 2 of the General Policies Manual of the library.
      • Since the hour was late and not all board members were present it was decided to move this discussion to the next meeting.
  9. Future Agenda Items
    1. Review of General Policies, Parts 2 & 3
  10. Adjournment
    • Motion to Adjourn: Runez
    • Second: Lowery.
    • Action: All approved.

Meeting was adjourned at 7:59 p.m.

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