Library Board Approved Minutes - September 4, 2014

DeForest Area Public Library Regular Library Board Minutes
Thursday, September 4, 2014 at 6:00 p.m.

  1. Call to Order and Roll Call
    • President Van Iten called the meeting to order at 6:00 pm.
    • Present : Borden, Englesby, Gorres, Van Iten, Ziegler.
    • Absent : Blount, Lawrence.
    • Also present : Berg, Newbegin.
  2. Approval of Agenda
    • Motion to Approve as presented : Englesby.
    • Second : Borden.
    • Action : Approved.
  3. Approval of Regular Meeting Minutes of August 4, 2014.
    • Motion to Approve as presented : Gorres.
    • Second : Ziegler.
    • Discussion : None.
    • Action : Approved.
  4. Public Presentations / Communications
    • Berg handed out invitations for the September 13th Beyond the Page celebration.
  5. Approval of Bills
    • Motion to Approve the Bills as presented : Gorres.
    • Second: Englesby.
    • Discussion : There was some discussion regarding the heating and cooling of the library.
    • Action: Approved.
  6. Reports
    1. Director's - Berg updated the Board on the alarm system and the Board agreed with the Village recommendation that the system be left as is. Berg noted the new phone line would then also be dropped. Berg reported the library would soon have fiber, the copper roof shingle will be put back soon, and the library’s name on the outsides of the building will soon be repainted. She reported on the damaged entry door. Berg reported on the Board donation account and noted the balance was lower than this time last year. There was also a brief discussion of the Library’s upcoming 50th anniversary and of some of the events being planned.
    2. President's - None.
    3. Village Update - None.
  7. Old Business
    1. Discussion of process for updating the Long-Range Plan.
      • There was discussion about the revised plan and more suggestions were made. There was discussion about raspberry pi, recording and editing equipment, and spaces for different uses. Berg will incorporate the edits and bring the document back at the next meeting.
    2. Discussion and possible approval of job descriptions (2nd batch).
      • Motion to approve the job descriptions (2nd batch) : Ziegler.
      • Second: Englesby.
      • Discussion : The second batch of job descriptions was discussed.
      • Action: Approved.
  8. New Business
    1. Report and update on building maintenance and expenditures.
      • Berg and the Board reviewed and discussed the information sent by LuAnn Leggett.
    2. Discussion and possible approval of amended annual report.
      • Berg reported that apparently some wrong codes had been used last year, which meant that the Library’s Annual Report needed to be amended. She noted that by amending the report, our circulation number would go down but our cost per circulation would increase.
      • Motion to approve the amended annual report : Borden.
      • Second: Englesby.
      • Discussion : None.
      • Action: Approved.
    3. 2015 Budget
      • Berg noted she is still does not have all the numbers needed for the new budget. The Village’s year to date information was handed out and discussed. The board asked that the budget reflect an increase of wages for pages to $8 an hour and clerks to $9 and hour. Berg will put a budget together and bring it to the next meeting.
  9. Future Agenda Items
    1. None.
  10. Adjournment
    • Motion to Adjourn : Borden.
    • Second : Gorres.
    • Action : Approved.

Meeting was adjourned at 7:25 p.m.

The next meeting will be Thursday, October 9th.

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