Library Board Approved Minutes - September 6, 2012

DeForest Area Public Library Regular Library Board Minutes
Thursday, September 6, 2012 at 6:00 p.m.

  1. Call to Order and Roll Call
    • President Van Iten called the meeting to order at 6:00 pm.
    • Present : Bales, Blount, Englesby, Gorres, Lawrence, Van Iten.
    • Absent and excused : Zeimet.
    • Also present : Berg, Newbegin.
  2. Approval of Agenda
    • Motion to Approve as presented : Englesby.
    • Second : Lawrence.
    • Action : Approved.
  3. Approval of Regular Meeting Minutes of August 2, 2012.
    • Motion to Approve as presented : Blount.
    • Second : Englesby.
    • Discussion : None.
    • Action : Approved. Gorres abstained.
  4. Public Presentations / Communications
    • None.
  5. Approval of Bills
    • Motion to Approve the Bills as presented : Bales.
    • Second : Gorres.
    • Discussion : Berg discussed the electric bill and the bill for library cards.
    • Action : Approved.
  6. Reports
    1. Director's - Berg noted the library has been working on fundraising. She discussed the current Beyond the Page fundraising that the library is involved with: the Riders for Reading Poker Run on September 29th (the DeForest Library's stop is Vetesnik's Mad City Motor Sports), and the Dane County Public Libraries Trivia Contest on October 20th. She noted the Friends of the Library's Antique Appraisal fundraiser is this Sunday at the Comfort Inn, and the Friend's group will soon be having an upcoming Media Sale and a fall book sale. Berg also discussed the library's new Pinterest presence.
    2. President's - None.
    3. Village Update - Blount reported the road construction projects near the school were completed as planned before school started, and the DeForest-Windsor bike trail has opened. He also discussed some of the results of the Village's summer survey.
  7. Old Business
    1. Discussion of General Policy Manual (Pages 13-24) - Pages 13-24 of the Manual were discussed and some updates were made.
  8. New Business
    1. Preliminary discussion of 2013 budget - Berg discussed her meeting with Barb Green and noted they updated and consolidated some budget line items, making things more comprehensible. She noted she still does not have budget numbers from the Village. Blount commented the Fire Board had also consolidated their budget. The Board discussed the possibility of delegating the responsibility of the building maintenance to the Village. Englesby left the meeting at 7:05. The Library Board authorized Berg and staff to pursue the building maintenance possibility with the Village staff and to formulate a plan with them. The Library Board will be kept updated on this matter.
  9. Future Agenda Items
    1. Review all General Policies.
  10. Adjournment
    • Motion to Adjourn : Lawrence.
    • Second : Gorres.
    • Action : Approved.

Meeting was adjourned at 7:15 pm.

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